Event & Hospitality assistant

<p><strong>Company Description</strong></p><p><em>Wolf Oil Corporation is a Belgium based an independent lubricants company. We specialize in bringing our customers tailored, technology-enhanced lubricants that make engines better, faster, greener and cleaner.</em></p><p><br></p><p><br></p><p><strong>Job Description</strong></p><p>Are you an organizational talent who thrives in a fast‑paced environment?</p><p>Do you get energy from coordinating events, working with partners worldwide, and delivering outstanding experiences? Then you might be our new<strong> Event & Hospitality Assistant</strong></p><p><br></p><p><br></p><p><strong>Your Role</strong></p><p>As an Event & Marketing Assistant, you support the full planning, coordination, and execution of regional and global partnership events. You will collaborate closely with internal teams, suppliers, and partners to ensure flawless event delivery from start to finish.</p><p><br></p><p><br></p><p><strong>Key responsibilities</strong></p><p><br></p><p><em>Event Planning & Coordination</em></p><ul><li>Support pre‑event preparation: logistics, media accreditation, supplier coordination, communication flow, and POSM</li><li>Conduct supplier research across different countries (hotels, venues, catering, branding, promo staff, entertainment, teambuilding activities...)</li><li>Provide on‑site operational support during events</li><li>Coordinate agendas, activities, and expectations with internal teams and partners</li></ul><p><br></p><p><br></p><p><em>Communication & Administration</em></p><ul><li>Create and manage event communication (copywriting, event communication platforms, and AI tools)</li><li>Provide administrative support: rooming lists, bookings, invoicing, customized event packages, etc.</li><li>Prepare and follow up POSM materials</li><li>Manage post‑event tasks: thank‑you communications, finalization of packages, coordination of aftermovie production, correctness checks in internal systems, CRM updates, and payment registrations</li></ul><p><br></p><p><em>Brand & Partnerships Support</em></p><ul><li>Assist with partnership reporting and operational brand tasks</li><li>Maintain partner documentation (contract summaries, activation trackers, contact lists)</li></ul><p><br></p><p><br></p><p><br></p><p><strong>Qualifications</strong></p><ul><li>Strong communication skills and a collaborative mindset</li><li>Organized, proactive, and able to multitask under pressure</li><li>Fluent in English. Any additional language is an advantage</li><li>Flexibility to travel and to work weekends when needed</li><li>Proficient in Office tools (Excel, Word, PowerPoint) + basic Canva & AI tool skills</li><li>Strong follow‑up skills: obtaining approvals, assets, and confirmations</li><li>Driving license (category B)</li><li>Minimum 2 years of experience in event management, hospitality, or project coordination</li><li>Motorsport experience is a plus, but certainly not required</li></ul><p><br></p><p><br></p><p><strong>What we offer</strong></p><ul><li>The opportunity to build experience in international event coordination</li><li>A dynamic and supportive team that values iniative</li><li>A varied role where no two days are the same</li><li>The chance to contribute to high‑level global partnership activations</li><li>A varied and challenging role within a dynamic company (in Hemiksem), with ambitious projects on the horizon</li><li>Family atmosphere with a diverse and international team of almost 300 specialists</li><li>An organization where there is room for initiative and creativity, a culture known for collaboration & collegiality</li><li>Flexible working hours and the opportunity to partially work from home</li><li>Solid training and support with personal development at the core</li><li>Competitive remuneration package supplemented with various extra-legal benefits (iPhone & mobile subscription, hospitalization insurance, outpatient care insurance, group insurance, meal vouchers, 3 extra leave days, bene