Management Assistant

il y a 4 semaines

Bruxelles, Région de Bruxelles, Belgique Fluxys Temps plein

Fluxys is an international energy infrastructure group with 1,300 employees active in gas transmission & storage and liquefied natural gas terminalling.

As a purpose-led company, we're committed to fast-track the shift to a carbon neutral world. We explore new technologies and invest in infrastructure to accommodate hydrogen, biomethane, CO2 and other molecules for a climate neutral future.

For our Projects department at our office in Brussels (near the train station and subway), we're looking for a Management Assistant (m/f/x).

Fluxys Belgium, a company active in gas transport, is building a multi-molecule hub for a carbon-neutral future. The Projects Department manages infrastructure projects on the existing Fluxys grid in Belgium.

Job Purpose

As Management Assistant, you will provide administrative support to guarantee the smooth running of the Projects Department. You will be responsible for managing schedules and organising travel while ensuring efficient coordination between the manager and internal and external stakeholders.

Your Responsibilities
  • You will be responsible for organising and managing the manager's schedule and email inbox.
  • You will prepare meetings in advance, taking care of the necessary logistics and administration. You will also take notes and ensure that the actions decided upon are followed up.
  • You will handle telephone calls and write professional letters and emails on your own.
  • You will be responsible for filing, translating and archiving various types of documents, while making sure that they are accessible.
  • You will write reports, compile statistics and design powerful presentations to support decision-making.
  • You will welcome visitors with professionalism and provide for a positive, pleasant experience.
  • You will keep a close eye on current projects and work efficiently with the various stakeholders involved to ensure that projects run smoothly.
  • You will be responsible for the integration of new employees, making sure that they receive a warm and structured welcome.
  • You will coordinate training courses by managing preparation, participant registration and administrative follow-up.
  • You will place small orders (e.g. lunches, office supplies, safety equipment) and handle invoicing via SAP/COUPA.
  • You will organise business trips, including managing bookings and drawing up itineraries.
  • You will supervise the smooth day-to-day running of the offices, ensuring that supplies are available and that workspaces are maintained.
  • You will be responsible for managing and archiving shared directories and drives to guarantee that they are properly organised and accessible.
About You
  • You hold a bachelor's degree (A1) in office management or a similar administrative field, or have equivalent experience.
  • You have at least three years' relevant experience.
  • You are a real team player who can also work independently.
  • Customer focus, flexibility and resistance to stress are an integral part of your personality.
  • You are organised and proactive and work with precision and efficiency.
  • You are fluent in Dutch and French and have a very good command of English.
  • You are a proficient user of the MS Office suite.
  • An affinity with numbers and knowledge of SAP would be a plus.
Why Should You Apply?
  • Contribute and innovate towards a carbon-neutral world.
  • Develop and shape a brilliant career in a fast-growing international group.
  • Showcase your strong appetite to contribute towards an array of dynamic projects that challenge your intellect.

Apart from that, we offer some interesting general conditions.

Find Your Sense of Purpose

At Fluxys, we put energy in motion and we're committed to continue building a greener energy future for the generations to come.

#J-18808-Ljbffr

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