Office Manager
il y a 4 semaines
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Office Manager - part Time EN/NL/FR - maternity leave, MachelenClient:Location:Machelen, Belgium
Job Category:Other
EU work permit required:Yes
Job Reference:0a60f9417ed1
Job Views:5
Posted:15.02.2025
Expiry Date:01.04.2025
Job Description:Company Description
Devoteam is a leading consulting firm focused on digital strategy, tech platforms and cybersecurity. By combining creativity, tech and data insights, we empower our customers to transform their business and unlock the future. With 25 years' experience and 10,000 employees across Europe, the Middle East and Africa, Devoteam promotes responsible tech for people and works to create better change.
We are currently looking for a talented Office Manager (NL/FR/ENG) - part time, to replace our current incredible Office Manager who is leaving soon on maternity leave. We foresee a start early March to ensure a smooth transition and a month of hand-over.
Job Description
As an Office Manager, you will be responsible for ensuring the smooth and efficient operation of our Belgium office during 4-5 months. You will oversee daily administrative activities, coordinate office functions, building management and support HR and finance teams to maintain an organized and productive work environment. This role is crucial in fostering a positive workplace culture and supporting our consultants and management team.
Your Responsibilities:
- Manage office supplies, facilities, and vendor relationships to ensure a well-functioning workspace.
- Oversee office and parking maintenance and ensure the daily preparation of the office for meetings.
- Coordinate logistics around different events or training (food, space organization, etc).
- Manage contracts and relationships with service providers (cleaning, catering, office supplies, etc.).
- Assist in onboarding new employees by coordinating access badges, office equipment, phone ordering, car delivery and welcome kits.
- Act as the point of contact for employees regarding office-related inquiries.
- Manage office budgets, expenses, and invoicing processes in collaboration with the finance department.
- Handle petty expense reports for office-related purchases.
- Negotiate contracts with suppliers to optimize costs while maintaining quality.
- Support marketing initiatives by coordinating internal and external company events.
- Manage meeting rooms, catering, and travel arrangements for employees and executives.
- Work closely with IT support teams to ensure office equipment such as printers, telecommunication systems, and video conferencing tools are operational.
- Report directly to the CFO.
Qualifications
Do you recognize yourself in our ideal profile?
- Strong organizational and multitasking skills with a proactive problem-solving mindset.
- Excellent interpersonal skills as you will work closely with everyone in our organization (consultants, HR, Finance, management).
- Your energy and positive vibes are contagious.
- Excellent communication skills in English, Dutch, and French.
- Proficiency in Google Office Suite and office management tools.
- Attention to detail and ability to handle confidential information professionally.
- Integrity and discretion are important to you.
- You like to work in a team.
- For this role, we expect a regular presence in the office (3 days/week and depending on events).
Additional Information
Some of the reasons why you should not hesitate to join us:
- You will get an exciting temporary challenge in a fast-moving international company.
- From day 1, you will experience a culture with strong human values - respect, collaboration, frankness, entrepreneurship, ambition.
- Everyday you will live in a dynamic environment, with inspiring colleagues & regular team building activities.
- At Devoteam, we value a good work-life balance.
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