Assistant (All Genders) In Our Eu Representation In Brussels

The German Association of Energy and Water Industries (BDEW), together with its regional organisations and more than 2,000 member companies, works to advance Germany's transition to climate neutrality through a secure and efficient energy supply and to promote a safe and sustainable water sector.

Would you like to play a part in the energy transition by supporting a motivated team? Are you keen to work at the heart of policymaking in Brussels and take determined steps towards climate neutrality?

Have you got what it takes to succeed The following information should be read carefully by all candidates.
Then join us as soon as possible as an

Assistant (all genders) in our EU Representation in Brussels

The BDEW's EU Representation in Brussels is the voice of the German energy and water industries in Europe and the first point of contact for all matters relating to European energy, water and environmental policy. As the link between the BDEW's head office in Berlin, its regional organisations and member companies, it represents the industry's interests in dealings with European institutions, umbrella organisations, regulators and stakeholders, and develops the corresponding strategies. The EU Representation provides information on current and forthcoming EU legislative proposals and initiatives, thereby serving as an early warning system for member companies.

• Provide organisational and administrative support to the Brussels team, working closely with the Executive Management Assistant
• Assist with planning business trips, including travel expense claims
• Help plan and organise internal and external meetings and events
• Handle professional correspondence with the member companies, political institutions, public authorities and other stakeholders, and assist with preparing and sending mail merges
• Manage shared mailboxes and coordinate appointments, deadlines and outstanding tasks
• Assist with preparing and updating documents, presentations and position papers, including final quality checks
• Coordinate the monthly eu-flash newsletter and help maintain the website and other information materials
• Coordinate with internal and external service providers (e.G. IT and suppliers), check invoices and prepare cost summaries
• Assist with onboarding new employees and interns

• Completed vocational training as a foreign-language secretary or a comparable qualification involving foreign languages, plus several years of experience in an assistant role, ideally in an association, a political institution or a similar environment
• Professional, courteous communication skills, with the ability to adapt to different audiences
• Native-level proficiency in German, fluency in English and a good command of French are required
• Confident and proficient use of MS Office, particularly SharePoint, Teams, PowerPoint and Word
• Strong organisational and planning skills, with sound judgement in setting priorities, managing deadlines and coordinating multiple tasks
• An independent, structured approach to work, the ability to work as part of a team, a high level of commitment and dedication, and a strong service orientation

• An interesting and varied role in a friendly, motivated team
• A permanent employment contract with attractive remuneration
• A modern workplace with flexible working hours, including remote working options and flexitime
• 30 days of annual leave, plus compensatory xirbnpk days off between Christmas and New Year
• A subsidy towards public transport
• Sports and wellbeing activities, including active lunch breaks and a health app
• An occupational pension under the VBL Ost scheme
• Opportunities for personal and professional development and training

Travel Expenses, MS Office Suite, PowerPoint, Expense Claims, Self motivated, Determination, European Union, Organization Skills, Plan business trips, Correspondence, Excellent Judgement, Water Industry, Contracts, Energy Transition, Coordination, Foreign Languages, Self-confidence, Office Support, SEU, Organization Skills, Natural Authority, Vocational Training, Engagement, Billing, Checks, Adaptability, Politics, Management, Keen, Newsletter, Representation, Coordinate Meetings, Quality Control, Presentations, Friendliness, Strategies, External Service, Initiative taker, Communication, Climate Neutrality, Stakeholders, Mailboxes, Ability to Plan, Service oriented, VOS, Foreign Languages, Meet Deadlines, Water Sector, Onboarding, Mail Merge, External Meetings, Point of contact, Engagement, Provide information, Energy, Organization Skills, Updates