Administrative and finance Associate
il y a 2 semaines
European Climate Foundation Bruxelles - Brussel, Belgium Administration
Company DescriptionAbout the European Climate Foundation
The European Climate Foundation (ECF) is a major philanthropic initiative working to help tackle the climate crisis by fostering the transition to a net-zero emission society at the national, European and global level. We support around 700 partner organisations to carry out activities that drive urgent and ambitious policy in support of the objectives of the Paris Agreement, contribute to the public debate on climate action and help deliver a socially responsible transition to a net-zero economy and sustainable society in Europe and around the world.
The ECF brings together diverse perspectives and backgrounds to find the best innovative solutions to tackle climate change. We are focusing on engaging and hiring great people from a wide diversity of backgrounds to strengthen the cause. If you share our values of respect, innovation, and collaboration, join us.
About ReNew2030
ReNew2030 is a global coalition of regional climate foundations and transnational organisations – housed at and coordinated by the ECF – that fund a diverse group of implementation partners across the globe. ReNew2030’s goal is to scale global wind and solar capacity 5x by 2030 to keep the world on track for 1.5°C of warming, while improving energy security, creating new jobs and delivering health, climate and economic benefits.
PositionAbout the RoleThis role offers a dynamic blend of administrative, financial, and event coordination support, providing crucial operational support to ensure smooth and efficient programme management and planning processes across the team. As an administrative support professional, you will be responsible for handling all operational tasks, including managing daily office functions, coordinating reporting, scheduling and supporting events logistics. The ideal candidate has 3.5–5 years of relevant experience, strong communication skills and attention to detail. A proactive, team-oriented attitude and financial acumen are essential.
Key responsibilities
- Support the management of the programme through maintaining programme records, managing correspondence with partners and funders, ensuring security protocols are being followed, managing risk register for the team.
- Support ReNew2030’s contract management from signing donor contracts to complying with reporting requirements.
- Coordinate input from ReNew2030 implementing partners, and manage partner contributions, including coordinating the submission of proposals and reports.
- Finance Support
- Manage budget tracking, expense reconciliation, and financial reporting, ensuring accuracy and compliance with organizational policies and procedures.
- Maintain accurate project funding records.
- Coordinate with the Finance and Grants Hub teams to ensure compliance with both external and internal requirements.
- Process invoices and the drafting of contracts, collaborating with all relevant teams.
- Event Coordination
- Coordinate funder and partner meetings and events, managing all aspects including scheduling, logistics coordination, agenda preparation, and notetaking.
- Make travel arrangements and other necessary preparations, ensuring seamless event execution and support for participants.
Experience and competencies
- 3.5 to 5 years’ experience in administration or project/program controlling, preferably in philanthropy or civil society.
- Bachelor’s or Master’s degree in finance, business administration, or another relevant area.
- Strong attention to detail with a proven ability to follow through on tasks and ensure projects are completed efficiently.
- Proactive and enthusiastic team player with the ability to work independently while exercising discretion.
- Excellent problem-solving skills and a positive, can-do attitude.
- Ability to effectively prioritize tasks and manage multiple responsibilities.
- Proficiency with numbers and financial analysis, able to work with data accurately and confidently.
- Computer literate with proficiency in the MS Office suite.
- Excellent written and verbal communication skills in English.
- Ability to communicate effectively with a diverse group of stakeholders.
What we offer
- The unique opportunity to work as part of a highly dynamic, purpose driven, international team who combine their passion to make a difference with a rigorous and results-oriented approach to work.
- A flexible work environment and a space to develop and challenge yourself.
- We hire people with exceptional talents, abilities and potential, then create an environment where you can become the best version of yourself and thrive both professionally and personally.
- We are committed to creating an inclusive culture that celebrates diversity. All qualified applicants will be considered for employment, regardless of any aspect that makes them unique (including race, religion, national origin, gender, sexual orientation, age, marital status, pregnancy, disability, ...).
- If you need any specific accommodation due to disability or any other reason, you can let the recruiter know during your application process.
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