Assistant/Assistante

CMS is looking for a personal assistant to strengthen its Employment legal teams in Brussels.Profile:Experience as a personal assistant (preferably in a law firm or professional services) is a strong assetYou hold a Belgian higher education degree in administration or similar trainingYou’re French-speaking and are fluent in Dutch and EnglishYou have strong analytical skills and a creative mind, taking initiatives and having a real interest in business lifeYou value accuracy and rigorYou’re enthusiastic and consider yourself to be a team-playerMain responsibilities:Ensure general file and client contact administrationCreate and update client files and contacts, with proper follow-upMaintain an accurate invoicing databaseDigitalise, close and archive files according to firm’s guidelinesPromote efficient usage of tools within the teamAssist partners and associatesManage the partners’ agenda, establish and follow the partners’ to do’s and follow-up on deadlines by sending proper remindersOrganise travels and bookingsRegister lawyers to conferences and eventsHandle incoming and outgoing mail (collect, scan, identify, rename file, etc.)Draft, revise and translate documents (from engagement letters to submissions, from invoicing related e-mails to letters to the courts, etc.) Conduct research and provide summarized content thereofEnsure layout quality (Word, PowerPoint, Acrobat Reader)Be the point of contact for the teamCollect phone calls and emails, handle the requests and ensure relevant dispatch and follow-up to colleaguesOrganise meetings, lunches and team eventsWhat we offer:A permanent contractA dynamic team composed of 5 associates, 1 senior associate and 2 partners A diverse and inclusive work environment and teamAn attractive salaryLuncheon vouchers: 8€/dayHospitalisation and group (5%) insurance without personal contributionBonus plan (CCT 90)Public transport coverage or reimbursement of home-workplace travel costsWork-life balance: homeworking possibilities will be evaluated after six months of employmentLocal team managementLong-term commitment to our employeesClose collaboration with other departments and on an international level with other CMS countriesCustom-fit career path and trainingsPossibility of individual language classes (French, English and Dutch) Local and international CMS events, sporting events and conferencesSport activitiesWellbeing activities and conferencesMany internal eventsAbout CMS:CMS is a founding member of the Legal Diversity and Inclusion Alliance (https://legaldiversityalliance.be/). Selection for recruitment is irrespective of gender, race or ethnicity, age, religion, sex, marital status, sexual orientation, gender identity or disability.CMS Belgium has been granted a silver medal by Ecovadis, the world's most trusted business sustainability rating, recognizing our commitment to sustainability and business ethics.Read more about working for CMS here.