Clinical Contracts

Do you have a first experience in Clinical Research and have an interest in extending your knowledge in the world of contracts and budgets in 1 of the biggest Biotech companies? You think this is boring? Absolutely not Don't hesitate and apply today

Job Description

As a Clinical Contracts & Budgets Associate, you will be providing clinical site contracting services to clinical study teams to support study start up and conduct activities.

Responsibilities

• Manage end to end process for clinical site contracts and clinical trial related consulting agreements (including contracts, amendments and termination letters preparation, negotiation, escalation, translation, distribution, signature, archiving)
• Support site-related questions regarding invoice preparation with respect to submission of invoices in the Payment System (eGPS)
• Support resolution of contract issues
• Support contracting with local vendors
• Maintain contract tracking in appropriate systems
• Manage Confidential Disclosure Agreement process
• Identify opportunities and best practices with local and regional partners that will contribute to overall operational effectiveness
• Ensure payments are made in accordance with contracts
• Maintain payment data tracking in appropriate systems
• Responsible for providing information for entry into systems
• Negotiate site contracts from the contract templates using appropriate guidelines, and collect necessary signatures for contract execution
• Negotiate site budgets from base budget and payment milestones using appropriate guidelines
• Escalate contract and budget issues to the appropriate stakeholders
• Set up financial data, raise purchase orders and handle appropriate entries/requests into relevant financial and payment systems
• Track contract progression using appropriate systems
• Amend and terminate contracts as necessary throughout lifecycle of study
• Store and archive contracts and budgets in appropriate systems
• Maintain payment records and provide assistance with audit review records
• Responsible for reviewing and approving, with Law guidance, applicable changes within ICF Part 2
• Responsible for the contracting process and/or point-of-contact at vendor level for locally outsourced studies
• Responsible for the clinical trials insurance process
• Participate in appropriate site/legal meetings as required to resolve contract issues
• Participate in appropriate site/finance meetings as required to resolve payment issues
• Maintain party information and contract activation in Contract Generation System
• Approve or reject clinical invoices
• Process and track confidential disclosure agreements as appropriate
• Manage contracting process with clinical trial related consulting agreements
• Manage all study-related site payments not managed by the clinical pricing & payments group

Requirements

• Bachelor or Master degree
• First experience in Clinical Research or first experience in Legal, negotiation and/or finance
• Experience in working in a global environment is a plus
• Business English and native Dutch and/or French
• Knowledge of local contracting/payment processes in applicable countries is a plus
• Attention to detail
• Negotiation skills
• Organizational Skills
• Relationship management
• Time management & prioritization
• Flexibility
• Written and oral communication skills
• Good working knowledge of common software packages (e.g. Office 365 esp. Excel, SAP)
• Data analysis and presentation skills
• Problem solver
• Team work
• Existing right to work in Europe required

Benefits

• Contract of unlimited duration
• Balanced salary package including a company car
• Very flexible home-working/office policy

Vacancy number: 24613