Ppm Coordinator

To ensure that all properties all through the FCDO Estate are to the site specific schedule of works and ensure delivery is in line with contractual obligations.

• The FM Maintenance Coordinator will coordinate and implement the requirements to ensure all aspects of safety is at, or better, than the requirements of current legislation and the Best Practise Guides.
• Follow up and managing of all PPMs Remedial Works Orders such as ESTREQ, INPRGRS, APPR, and ensure that the log is updated on Maximo as well as if an extension is needed.
• Organise Works order (PPMs Fixed Fees Remedial works) with contractors, Technicians and if needed request Call Out.
• Request Estimate from Contractors on Works orders (Remedial Works Order) on Status EST REQ and process on Maximo from EST REQ to FINREV.
• Raise Maximo POs on New Works following a PPMs Remedial works. As well to organise appointments with Contractors as well as organising appointment with the customers.
• Provide data's prior to the Monthly Report such as any progress on PPMs, Remedial Works, Proactive Maintenance Initiatives, Operational Issues, Contractors' meeting feedback, compliments.
• Admin Support to the FM Manager and back up Receptionist for the Embassy & NATO
• Ensure the management, monitoring and control of all PPMs works orders in complete adherence to contractual obligations, policy and procedure and in accordance to contractual SLAs and KPIs.
• Ensure strict adherence to all processes and procedures; not limited to but including; Company Documentation, Work Instructions, ISO Processes, COSHH Assessments, Risk Assessments and Method Statements.
• The safe elimination of waste in all its forms.
• Completion of regular Audits relating to all areas of responsibility.

• Written/spoken English and French are essential, Dutch would be an advantage.
• Articulate, professional with excellent customer services skills
• Excellent interpersonal skills and a bright, friendly demeanour essential.
• Excellent communication skills, written and oral
• Ability to maintain very high levels of confidentiality critical.
• Good decision making and problemsolving abilities is essential.
• Must have a sound understanding of quality management systems, information management systems and databases
• Capable of working under pressure with minimum supervision.
• Selfstarter able to work with mínimal supervision.
• Valid formal Health & Safety qualification e.g. IOSH