Finance Operations Specialist

il y a 2 semaines

Bruxelles, Région de Bruxelles, Belgique Spektrum Temps plein
Spektrum have a wide range of exciting opportunities in several global locations.

We are always looking to add great new talent to our team and look forward to hearing from you.

Who we are supporting


The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners.

The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

  • Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
  • Command and

Control Systems:
The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.

  • Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
  • Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.


Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.


The program

Assistance and Advisory Service (AAS)
The NATO Communications and Information Agency (NCI Agency) is NATO's principal C3 capability deliverer and CIS service provider.

It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.


In order to provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance engaged workforce.

The NCI Agency workforce strategically consists of three major categorises:
NATO International Civilians (NIC)s, Military (Mil) and Interim Workforce Consultants (IWC)s.

The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.


Role Duties and Responsibilities

  • Execute audit and perform required controls, and approval of expense reports for NCIA Employees within the set Key Performance Indicator (KPI) of 1 week between arrival and payment of the expenses to the employee.
  • Perform a detailed review of all expense reports that are not in compliance with the Agency's Travel & Expenses policies, including review against receipts.
  • Process T&E claims on a yearly basis of approximately 5.600 claims.
  • T&E claim filing and archiving within the Oracle E business suite modules.
  • Followup with employees to obtain proper approval and support for expense items in question in the framework of the Pilot of the Agency Travel Centralization Project.
  • Monitor status of claims in process to ensure timely approval and payment.
  • Work with user groups to resolve questions, assess user needs, and recommend changes. Perform adhoc queries within the Oracle Ebusiness suite on travel expenses for management purposes.
  • Respond timely to employee followup questions on Travel & Expenses policy, completion of expense reports and other matters.

Other responsibilities:

  • Collection of invoices and other accounting documents.
  • Invoice filing and archiving.
  • Attend weekly team meeting online and monthly team meeting on site.
  • Various support for the Accounting team.

Essential Skills and Experience

Required Skills:

  • Good spoken and written English skills
  • Customer orientation
  • Excellent communication skills, both written and verbal
  • Excellent customer care skills with proactive approach
  • Strong attention to detail and highly organized
  • Willingness to learn and improve
  • Ability to work independently with selfmotivation and discipline
  • Strong will to deliver excellent quality
  • Ability to work in international teams
  • Continuous improvement of technical skills and efficiency
  • Ability to handle stressful situations and determine right priorities

Work experience:

  • Knowledge and experience in the Travel and Expenses process
  • Knowledge of Oracle EBS Financial Applications and MS Office

Education

  • Bachelor degree with major in Accounting / Finance

Working Location

  • Brussels, Belgium

Working Policy

  • On-Site

Travel

  • Some travel to other NATO sites may be required

Contract Duration

  • Apr Dec 2024

Security Clearance

  • Valid National or NATO Secret personal security clearance
We never know what new opportunities might be just over the horizon.

If this opportunity isn't for you please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up.

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