Head of Sector
il y a 1 semaine
Duties and responsibilities
- ensures overall coordination with actors of the financial circuits and relevant services of the European Commission and other Joint Undertakings and Agencies;
- contributes to the design of financial procedures and circuits;
- supports the Head of Unit in leading and coordinating the unit, thus contributing to the implementation of the JU's work programmes and budget in compliance with the Financial Regulation;
- ensures ex-ante conformity of financial operations with legality, regularity, internal procedures and sound financial management;
- reports and ensure monitoring on commitments, expenditures and recoveries and provides advice, support and training to the team members.
Duties as Head of Sector:
Report to the Head of Unit.
- Plan, organise, supervise and coordinate the work of the sector and monitor achievement of objectives; determine the efficient division of tasks and objectives.
- Foster teamwork and communication among staff in the sector and across organisational boundaries; maintain interactive communication with and within the team, inform staff on all relevant policy and strategic aspects affecting the teamwork and get appropriate feedback on their actions.
- Supervise a group of contract agents acting as financial initiating and verifying agents for the implementation of the administrative and operational budget of the programmes delegated to the JU. Assure quality standards, timeliness; and overall sector's performance and fulfilment of objectives;
- Manage work in the sector: ensure service continuity, allocate tasks within the sector and monitor and realign tasks with overall priorities when necessary. Support the management and propose appropriate solutions, policies and lines to take on matters relating to the activities of the sector.
- Coordinate internally the support to auditors, both IAS and CAS.
- Assist JU Management, in collaboration with the other Sector of the Unit, in managing, supervising and carrying out the priorities of the Joint Undertaking.
- Contribute to the preparation of the Annual Activity report.
- Ensure quality and effectiveness of communication towards internal and external stakeholders, in particular towards the 3 Industrial Associations, the KDT Participating States and the Commission and related DGs.
Duties as Finance Officer:
- Supervising the financial management of the JU to ensure the regularity and legality of all financial transactions in accordance with the EC/JU Financial Rules, including:
- Sound procedures, controls and workflows compliant with the Financial Regulation,
- Financial aspects of administrative payments, grants and procurements,
- Relevant and uptodate internal procedures including financial circuits,
- Develop, implement and document measures for simplification of processes and procedures in line with the EU Financial Regulation and IT tools for grant/procurement management,
- Management of user's rights in ABAC, SAP.
- Supervising the budget of the JU together with the budget officer; prepares the draft budget with stakeholders and ensures adoption by the Governing Board;
- Providing the Accounting Officer with the information necessary for the timely production of Annual Accounts giving a true image of the Joint Undertaking's assets and of budget implementation, together with the accounting correspondent;
- Managing the inkind contribution to operational activities (IKOP) of project beneficiaries, in accordance with KDT Council Regulation and the SBA;
- Verification and followup of financial contributions received by the JU;
- Ensuring cashflow and treasury management; follow up the financial contributions to the JU;
- Setting up a procedure for the central management of financial contribution (CMFC) of participating states, in accordance with Article 12(3) SBA;
Coordination and support:
- Participate in relevant working groups, committees, etc. at interJU, and parent DG levels.
- Consult, coordinate and ensure contacts with other Units/Sectors, in line with the values and missions of the JU;
- Ensure information flows to staff and management (accountability).
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