Excutive Assistant Oncology Belux

Why Patients Need You

A career with us is about discovering breakthroughs that change patients' lives.

A high performing administrative support is essential to bringing those therapies to people all over the world and making a positive difference.

We need dedicated colleagues like you who are efficient, find solutions and collaborate with others to achieve our purpose.

What You Will Achieve

Provide logistic and administrative support to a group lead and her team and proactively contribute in preparing, processing, following up and ending activities in order to facilitate and optimize the category department achievements.

Key responsibilities

• Take a central role in the logistic and administrative tasks of the oncology department for medical, customer facing colleagues and marketing. Provide logistic support to entire team.
• Follow up all administrative procedures through Pfizer's internal systems (contracts, purchase orders, suppliers, epayments, )
• Follow up of promotional materials process in support of CBLs (product managers): contact with Staci
• Management of recurrent meetings planning
• Be a key driver in meetings for logistics setting, welcoming visitors, distribution of the agenda, meeting minutes and follow up of action
• Work in close cooperation with the legal team for a final review to be 100% compliance with all Pfizer compliance policies and procedures.
• Support team members with logistic requests: badges, attendance sheet, etc.
• Spontaneously analyze and tackle organizational inefficiencies / Proposals and implementation of organizational improvement/Challenge processes in order to streamline and simplify them
• Play a central role in enabling teamwork and collaborative/inclusive culture within the team
• Follow up on medication requests (e.g. Lorlatinib, Ibrance & Inlyta)
• Logistics for national meetings: stand, briefing
• Congress and corporate sponsorship organization
• Support for the onboarding and offboarding of the new comers and leavers within the team

How You Will Achieve It

• Create agendas, schedule appointments and issue meeting minutes when appropriate or as requested for meetings and conference calls.
• Suggest and implement process improvements for administrative tasks carried out across the department.
• Facilitate resolution of difficult issues and problems that arise within scope of responsibilities.
• Handle all duties with a high degree of integrity, professionalism and confidentiality.
• Organize documents and maintain an inventory of electronic and hard copy files allowing for easy access.
• Provide administrative/secretarial support and serve as backup administrative/secretarial support for other departments, when necessary.
• Manage purchase orders through Ariba system and tracking invoices.
• Manage setup and logistics for large or offsite meetings.
• Identify, evaluate, and partner with costeffective vendors in the execution of the activities
• Ensure accuracy of work and use judgment to determine work methods in different situations.
• Proactively and independently organize and expedite workflow and initiate followup
• Contribute ideas, fostering pace and enthusiasm, negotiating timely execution of work.
• Take personal accountability for quality of own work that impacts the department, manages own time, professional development, prioritize workflow.

Qualifications:

Must-Have

• High School Diploma or GED; Graduate in Office Management or equivalent experience in the field of administration, secretarial work or office management
• 3+ years relevant experience
• Fluent in English, French, Dutch (spoken and written)
• Demonstrated planning and organizing skills; serviceminded attitude
• Excellent attention to detail and interpersonal skills; team player with positive mindset; works autonomously
• Excellent judgment as well as the ability to work with confidential documents and information
• Proficiency in Microsoft Office Suite required, especially PowerPoint, Excel, Word, and other features

Nice-to-Have

• Bachelor's Degree
• Prior experience as an Administrative Assistant supporting executive leadership in a global organization
• Knowledge of the pharmaceutical industry and healthcare environment

Work Location Assignment:
Flexible

LI-PFE

• Pfizer discovers, develops, manufactures and distributes medicines and vaccines. Pfizer wants to contribute to better health and wellness for everyone, at every stage of life. Pfizer works with the government and other health partners to provide quality and accessible healthcare. The patient is central to this story._
• Pfizer has four offices in Belgium with which it supports its Belgian and international activities: 1) Anderlecht, where the Pfizer Clinical Research Unit is located. This is a fully equipped phase 1 research center. With that of New Haven (US), it is one of two Phase 1 Pfizer research centers in the world, 2)_

- _

• Elsene_

- , the Belgian headquarters, 3)_
- _

• Puurs_

- , Pfizer's p

---