Human Resources Assistant
il y a 1 semaine
Overview
Hiring Path:• Open to the public
Who May Apply/Clarification From the Agency: For USEFM - FP is 06. Actual FP salary determined by Washington D.C.
All Interested Applicants / All Sources
Post policy update: Inbound USEFM applicants DO NOT have to wait until they are within 90 days of arriving at post to apply.
If the candidate meets all of the onboarding criteria they could start working effective September 2024. Security Clearance Required: Public Trust - Background Investigation Appointment Type Permanent Appointment Type Details: Indefinite subject to successful completion of initial one-year contract. Marketing Statement:
We encourage you to read and understand the before you apply.
Summary:The work schedule for this position is Full Time (38 hours per week)
Start date: Candidate must be able to begin working within a reasonable period of time (15 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
If the candidate meets all of the onboarding criteria they could start effective September 2024.
Supervisory Position: No Relocation Expenses Reimbursed: NoDuties
The incumbent serves as position classification advisor for Tri-Mission Belgium and on an as-needed-basis, Embassy Luxembourg. Incumbent is responsible for the performance management program (MBC) for LE Staff. Incumbent is responsible for HR IT systems and is the temporary employment program coordinator for Tri-Mission Brussels.
Position Classification Advisor for Tri-Mission Belgium
Serves as post's primary Position Classification Advisor and acts as liaison between supervisors at post and the Regional Classification Center (RCC) in Frankfurt. As Advisor, ensures that supervisors are aware of HR regulations and policies related to position management, position descriptions (PDs), and position classification, by conducting briefings or workshops as needed, and by promptly disseminating policy changes.
Assist Performance Management: Merit Based Compensation and training
Assists the MBC Coordinator in collecting end of year reports. Reviews documents to ensure that they are completed correctly, have been signed and no inconsistencies or inadmissible comments are included. Follows up with supervisors about delinquent or incorrect reports. Gathers information and performs calculations of MBC rewards.
Human Resources Information Systems Management
The incumbent is expected to accurately administer employer, employee, and employment data and maintain the HR information systems without the need of assistance for other than higher level, external technical support. The employee liaises with local IT and Washington for technical and non-technical IT related HR matters.
Temporary Employment
Acts as the COR for temporary employment contracts and negotiates with temping agencies on new assignments. Upon receipt of request from hiring office, ensures that the request includes a description of duties and the qualifications required as well as the duration of the assignment. Calculates cost for temporary assignment and requests funding availability from the Financial Management Office.
Qualifications and Evaluations
Requirements:EXPERIENCE: At least three years of experience in human resources administration.
JOB KNOWLEDGE: General knowledge and familiarity of HR information systems. Must be familiar with personnel and administration regulations associated with large organizations. Excellent knowledge of performance management systems and processes, and bonus systems similar to Merit Based Compensation processes. Excellent knowledge of Belgian social security regulations and labor law related to LE Staff administration. General understanding of the intricacies of the various group insurance plans.
Education Requirements:Two years full-time college or university studies.
Evaluations:LANGUAGE: Fluency in English; fluency in French or Dutch with a good working knowledge of the other language. This may be tested.
SKILLS AND ABILITIES: Must have demonstrated experience in using software programs related to HR IT programs. Must have excellent organizational skills.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
Qualifications:All applicants under consideration will be required to pass medical and security certifications. All candidates must be able to obtain and hold a Sensitive But Unclassified (SBU) certification.
Benefits and Other Info
Benefits: Agency Benefits:Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Brussels may receive a compensation package that may include extra-legal benefits: life insurance, hospitalization insurance (family included), meal tickets, transportation reimbursements, seniority leave, special holidays, training, Employee Assistance Program, etc.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
Other Information:HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
AEFM / USEFM who is a preference-eligible U.S. Veteran* AEFM / USEFM FS on LWOP and CS with reemployment rights **IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 ("Certificate of Release or Discharge from Active Duty"), equivalent documentation, or certification. A "certification" is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following .
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