Proposal Coordinator

il y a 3 semaines

Mechelen, Belgique SGS Group Belgium Temps plein

As part of the world's leading testing, inspection and certification company, you share the benefits of our stability and growth; secure employment in a financially stable, Swiss-based company; a proud heritage that has been making the world a better, safer place for over 140 years; and a global, multicultural, and multinational organization.

Grow in a company that is the home of global knowledge and expertise; that operates in a wide range of countries, services and sectors; and that offers you endless opportunities to learn, grow and fulfill you potential

In the spirit of continued growth, we are currently looking for a Proposal Coordinator.


The main responsibility of the Proposal Coordinator is following up on the creation of budget quotations for our clients in response to Request for Proposals (RFP) and Change in Scope (CIS) requests. As Proposal Coordinator you bring together different operational teams to collect and process all necessary input for the development of your budget proposals while respecting deadlines and combining multiple simultaneous projects. By complying with our internal standards, you ensure we deliver polished and accurate documents to our clients. This is a detail-driven role and as such any successful candidate will bring a seasoned eye for detail and commitment to compliance with SGS Clinical Research processes and guidelines for budget development.

You will be part of a small but tight-knit team as part of a diverse organization in a fascinating industry.

Your responsibilities

  • You act as the lead for assigned budget requests, in response to RFP and CIS requests.
  • You identify the internal or external client's requirements and you interact with business development and the operational teams to obtain input for your budgets.
  • You set up budgets (ballparks, detailed budgets, client-specific bid grids) for our various clinical conduct services, including our early phase clinical sites, biometrics activities and clinical operations.
  • You take care of all necessary administrative proceedings.
  • You establish and adhere to timelines for completion of deliverables in cooperation with the sales team and/or the operational teams.
  • You ensure clear and open communication towards upper management, the sales team and the applicable operational team members (and occasionally our clients).
  • You review, verify, and evaluate cost estimates to ensure agreement with written information, client specifications and internal assumptions.
  • You conduct quality control measures to ensure the final budget meets the company and departmental standards.
  • You interact with the other Proposal Development team members to ensure alignment on processes, transfer and sharing of expertise and knowledge, and to develop the department's improvement projects.

What do you need to be successful?

  • Minimum of a bachelor degree
  • Proficiency in MS Excel
  • Excellent verbal and written communication skills with fluency in English
  • Detail oriented, critical thinking, problem solving
  • Able to coordinate several activities / projects simultaneously
  • Able to interact with all levels of management as well as clients
  • Able to work independently but a team player when needed
  • Commercial approach

Added values on your profile:

  • Experience in the clinical research industry and a general understanding of clinical trial protocols trials is a plus
  • Experience in developing and / or managing budget quotations, preferably in the
  • CRO / pharmaceutical industry

Lastly, you can recognize yourself in the following characteristics:

  • Professional: you bring quality, excellence, and ownership to everything you do
  • Responsible and results-oriented: you have a sense of accountability for business results
  • Committed: you bring your whole self to work with passion and focus
  • Driven and eager: you are curious, flexible, and ambitious to learn from a global network
  • Open to learning: from the range of different skills, backgrounds, and behaviors around you
  • Capable of taking ownership and being independent
  • Ambitious: you always challenge yourself to continuously improve and be the best you can be

What we can offer you:

  • A truly rewarding career, working at the highest level of international standards for quality, safety and integrity
  • The chance to share our growth and stability.
  • Continuous learning from the best experts in the industry
  • The chance to expand and enrich your career
  • Professional and personal growth
  • Experiences and opportunities across the global business

Do you want to be part of this?

Were you already considering a big switch in your career? Maybe this could be your next step. We are looking forward to hearing from you Send us your story and your resume via the apply button and maybe you will soon join us for work and coffee breaks. Still have questions? Anneleen can give you more details about the job. Send her an e-mail at anneleen.vanbuggenhout@sgs.com


External Clients, Expertise, Attention to detail, Pharmaceuticals, Protocols, Business, Clinical Research, MS Excel, Team Development, Management, Critical thinking, CIS, Budget, Result Oriented, Transfer, Projects, Development, Sales, Attention to detail, Coordination, RFP, Networks, Highly responsible, Passion, Grids, Management, Clinical Research, CRO, Ambition, Administration, Quality Control, Service, Clinical Operations, Cost Estimating, Accountability, Biometrics, Problem Management, Quotation

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