Senior Internal Communications
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Tasks & responsibilities
- To support the Global Environment, Health & Safety (EHS) team during a temporary absence, we are looking for a Project & Communication Support Officer who will provide broad operational, administrative, and coordination support across several global EHS initiatives.
- This role combines project support, stakeholder coordination, communication activities, event organization, and administrative follow-up. You will work with internal and external stakeholders and help ensure the smooth delivery of international EHS programs.
Scope of the role
You will contribute to a range of strategic initiatives, with a strong focus on flexibility in task content. The assignment includes leading both larger and smaller projects or events, supporting other project managers, and providing overall administrative assistance. A hands‑on approach is essential.
Examples of ongoing initiatives
- Global Safety Commitment Day
- Coordinate a global awareness and engagement campaign for employees worldwide.
- Liaise with external and internal training providers, translation agencies, and communication teams.
- Support the preparation of communication materials, presentations, and stakeholder updates.
- Coordinate deliverables and follow up with multiple international stakeholders.
- EHS Awards Program
- Coordinate the full awards process, from submission intake through jury review to leadership presentations.
- Organize and support the logistics of the awards event.
- Coordinate suppliers, purchasing activities, and event-related follow-up.
- Ensure smooth communication with all stakeholders involved.
- Support budget follow-up and administrative activities linked to the EHS department.
Primary responsibilities
- Provide communication and project coordination support across multiple global EHS initiatives and engagement campaigns.
- Independently draft, prepare, and review internal communications, announcements, presentations, and stakeholder materials to a professional standard.
- Support awareness and engagement campaigns while ensuring clear and consistent messaging.
- Coordinate with external suppliers, training partners, translation agencies, and internal teams to ensure timely and accurate delivery of content.
- Prepare stakeholder updates, management presentations, and campaign-related materials.
- Organize meetings, prepare agendas, capture actions, and follow up on commitments.
- Coordinate project planning, timelines, actions, and deliverables for assigned initiatives.
- Monitor progress and proactively follow up with stakeholders.
- Support the organization of global events and engagement activities, including logistics.
- Maintain project documentation and reporting tools.
- Send reminders and ensure action follow-up through email and Microsoft Teams.
- Provide general administrative and operational support, including budget follow-up, purchase requests, and invoice tracking.
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