Facility Assistant

We are looking for a Facility Assistant (part-time or full-time)

Are you strong on the administrative side, do you like to work in a structured way and do you have an affinity with technical matters? As Facility Assistant, you are the administrative backbone of the technical management of a shopping centre. You support the Shopping Center Manager and the Facility Manager and make sure that all documents, certificates and files are correct, complete and up to date. You are also the first point of contact for tenants and suppliers.

Your employer is CEUSTERS NV, a friendly family business offering a wide range of services: investment advisory, sales and letting, valuations, research and property management. CEUSTERS is one of the largest service providers for professional (B2B) real estate in Belgium, a solid and strong player with a long-term vision. Within CEUSTERS, you will work for the department that manages and supports shopping centres and retail projects across Belgium. Your workplace is the Les Grands Prés shopping centre. You will join a dynamic environment with in-depth expertise and extensive experience, which constantly adapts to the needs of the market.

Your role

• Managing and filing technical documents and plans (as-built plans, inventories, technical data sheets);
• Managing and following up certificates and legal documents for the building and its installations;
• Handling the administrative follow-up of statutory inspections and reporting on them to tenants;
• Providing administrative support to the Facility Manager and the Shopping Center Manager for maintenance, works and projects;
• Drawing up purchase orders for subcontractors and following up on tenders;
• Handling the administrative follow-up of insurance claims in contact with the insurance broker;
• Following up on the security, cleaning and maintenance teams and their meeting reports;
• Being the first point of contact for tenants and keeping the tenant database up to date (contacts, badges, …);
• Helping to follow up on tenant fit-outs, energy consumption and evacuation drills.

Your profile

• You have an administrative or facility management background (bachelor's degree or equivalent through experience);
• You have a genuine affinity with technical matters and are comfortable with plans, certificates and technical documents;
• Experience in a similar role is an asset;
• You work in a structured, meticulous and independent way and attach great importance to correct and complete file management;
• You know how to prioritise and keep the overall picture, even when incidents occur;
• You are customer-oriented and communicate easily with tenants and service providers;
• You are fluent in French; knowledge of Dutch and/or English is an asset;
• Good command of MS Office (Excel and Word).

Our offer

• A part-time or full-time contract;
• A varied role in a stimulating and dynamic work environment;
• On-the-job coaching and training;
• A job with room for initiative and responsibility;
• A competitive salary package with fringe benefits.

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