PLANNING & BUDGET OFFICER

Job Purpose

To coordinate with all sections the planning and budgeting criteria of the department to ensure that the department has all necessary resources and plans to enable the achievement of objectives and performance indicators

Description

MAIN ACCOUNTABILITIES

Policies, Processes and Procedures

• Applies approved section policies, processes, and procedures and monitors adherence so that work is carried out in a controlled way

Day- to-day operations

• Applies the day-to-day operations assigned for the section’s to ensure compliance with the established standards and procedures
• Proposes standard work flow and business process for budgeting, expenditure control administration and business plans within the department to ensure optimal operation

Planning and Coordinating

• Attends and assists auditors for auditing and evaluates new procedures to be cost efficientupdate comparison of actual spending vs. budget and AFE and reports to superintendent
• Communicates and coordinates with all sections and various departments to ensure availability of related information necessary for planning and controllingrecords of budget controls and achievement of departmental performance indicators

Budget & KPI Controlling

• Maintains and verifies records of budget expenditures to regularly update comparison of actual spending vs. budget and AFE and reports to superintendent procedures to be cost efficient
• Performs tracking of budget spending and progress of KPIs to keep records of budget controls and achievement of departmental performance indicators
• Processes contractors’ invoices to ensure timely compensation of planned operations

Departmental Activities

• Attends and assists auditors for auditing and evaluates new procedures to be cost efficient
• Communicates and coordinates with all sections and various departments to ensure availability of related information necessary for planning and controlling

Reporting

• Prepares section reports in a timely and accurate manner to meet Company and section requirements, policies and standards
• Develops monthly accruals report, (M)(Q)(A) budget KPI performance, NDE & capital reports to ensure alignment and progress against plans

Safety, Health & Environment

• Complies with all relevant safety, health and environmental procedures to ensure a healthy and safe work environment

Related Assignments

• Performs other related duties or assignments as directed

APPLICATION OF GUIDELINES & DECISION MAKING AUTHORITY

Guidelines

Thinking within specific procedures and practices with available assistance.

Decision Making

Operating within given practices and procedures. Work is reviewed periodically

COMMUNICATIONS & WORKING RELATIONSHIPS

Internal

CPD, CTD, FAD, MTD

External

–

Qualifications, Experience, & Language Skills

Academic and professional qualifications:

Bachelor degree in Business , Finance, Economics

Experience

Minimum 4 years of experience

Languages

Minimum English language required is KJO L4 – Intermediate

Job Title: Planning & Budget Officer

Job Category: Planning & Business Support Division

Reports To: Supervisor

Division: Planning & Business Support Division

Department: As assigned

Business Line: As assigned

Prepared/Revised on: #180 #206 #232 #301 #344 #390 #443 #579 #641 #653 #719 #757 May 2010 / Nov 2010 Covers position #14