HR Assistant

As HR Assistant you will ensure administrative and organizational support to the HR key processes: staffing, onboarding and training, produce recurrent HR data reports, keep databases up to date, process contracts and invoices and provide administrative ad‑hoc support. You will report to the HR Director.

Responsibilities

• Training administration & practical organization: planning of meetings, planning of trainings, coordination of subscriptions and changes, reservation of meeting rooms and lunches, sending and following up reminders and evaluation documents, create and file participant lists.
• Recruitment administration: interview planning, letters to candidates, maintenance of filing and databases.
• Administrative coordination of the onboarding process of newcomers.
• Creation of HR data reports using the payroll system.
• Keeping the HR intranet up to date, ensuring correct information for staff.
• Processing procedures for contracts, expenses and invoices.
• Ad‑hoc support: organization and meeting minutes of working groups, translation of documents (Dutch into English and vice versa, French into Dutch), budget follow‑up, ensuring office supplies.