Administrative Agent

Administrative Agent - Contract Agent FGII - Job No 245682 - EEAS Headquarters - The Sanctions Division

06.11.2026 New opportunity

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WE ARE

The European External Action Service (EEAS) is the European Union’s diplomatic service. Since 2011, the EEAS carries out the EU’s Common Foreign and Security Policy (CFSP) to promote peace, prosperity, security, and the interests of the EU across the globe. It brings together European civil servants, diplomats fromEU Member States, national experts and local staff worldwide.

The EEAS supports the High Representative in the exercise of her mandate to steer the Union’s CFSP, including the Common Security and Defence Policy (CSDP), to represent the EU on issues relating to the CFSP and to chair the Foreign Affairs Council. It also supports her as Vice-President of the Commission with regard to her responsibilities within the Commission, including the coordination of other aspects of the EU’s external action. The EEAS works in close cooperation with the EU Member States, the General Secretariat of the Council, the services of the Commission and the Secretariat General of the European Parliament.

The EEAS Headquarters are in Brussels. It is also responsible for the management of the networkof 145 Union Delegations and Offices worldwide. These Diplomatic Representations play a vital role in representing the EU in the country where they are based, in promoting the values and interests of the EU, and in building networks and partnerships. They are responsible for all policy areas of the relationship between the EU and the host country/organisation.

The Sanctions Division supports the EU's Common Foreign and Security Policy and the High Representative through the development, adoption process and maintenance of restrictive measures (sanctions) in pursuit of specific foreign and security policy objectives.

In particular: the Division coordinates and contributes to the design of sanctions, prepares and participates in discussions and negotiations regarding sanctions in the Council working groups, drives the process for the adoption of new measures and for the review of the 48 existing EU sanctions regimes, develops sanctions policy, prepares or supports the preparation of listings proposals, coordinates with likeminded countries where relevant, works on increased understanding of sanctions both inside the institutions and outside. The Division works very closely with many services within the EEAS, the Council and Commission in pursuing its mandate. The Sanctions Division is a growing team of 20 colleagues.

WE PROPOSE

The position of Administrative Agent contract agent FGII as per article 3b of the Conditions of Employment of Other Servants of the European Union (hereafter, the “CEOS”).

The Administrative Agent will provide general administrative support to the Division, including document management, internal communication, organisation of meetings and missions, logistic needs and information provision.

Subject to having passed the CAST exam, the successful candidate will be offered a contract agent position(Function group II),on the basis of a contract with an initial duration of one year that may be successively renewed up to a maximum duration of six years, subject to the maximum duration of engagement by the EEAS allowed under successive limited duration contracts of different types.

PLACE and DATE OF EMPLOYMENT

Post available: 1 February 2027

LEGAL BASIS FOR RECRUITMENT TO THIS POSITION

The vacancy is to be filled in accordance with the conditions stipulated under the CEOS, in particular Article 82 thereof.

WE LOOK FOR

A colleague motivated to join a two-person team providing the administrative support to the Sanctions Division.

A dynamic, flexible and proactive colleague with good communication and organisational skills with a developed sense of service. The secretary should be able to quickly adapt to new working environment and be a good team-player. The successful candidate should have good computer skills, a sound knowledge of the standard IT applications and administrative procedures. He/she will be entrusted with the following main tasks:

• provide efficient secretarial support;
• carry out various administrative tasks such as diary-keeping, filtering telephone calls, filing and ordering supplies, dealing with correspondence;
• document management: registration of incoming and outgoing correspondence, including in Ares;
• organise missions of staff using MIPS application;
• organise meetings and events;
• co-ordinate the creation, keeping up to date and retrieval of documents and data in the appropriate files or IT databases;
• ensure the preparation of briefing files, speeches, etc;
• coordinate and authorise translation requests.