Administrative Assistant Terminal

Behind every truck there's a file. You make sure it's right.

For our terminal in Zwevegem, we are looking for a Terminal Administrative Employee who ensures that bookings are processed correctly and that all information required for invoicing is complete, reliable and ready for processing.

You will play a central role in our terminal administration, supporting the Terminal Manager with pre-invoicing and the Gate & Administration Officer with the processing of bookings.

What will you do?

You are responsible for the pre-invoicing of our terminal activities. In addition, you support the administrative processing of bookings.

More specifically:

• You process and check the pre-invoicing;
• You verify that all completed services have been correctly registered;
• You identify missing or incorrect information and follow up on it;
• You process, check and correct terminal bookings;
• You ensure that documents and references are linked to the correct file;
• You maintain an overview of outstanding files;
• You report discrepancies to the Terminal Manager in a timely manner.

Who are we looking for?

We are looking for someone who:

• works in a highly accurate and structured manner;
• enjoys working with figures and administration;
• quickly notices when information is missing or incorrect;
• preferably has experience in the logistics sector;
• works independently and takes responsibility;
• is proficient in Excel and other digital systems;
• takes the initiative to look for missing information;
• has a very good command of spoken and written Dutch.

Experience in pre-invoicing, invoicing or logistics administration is a strong asset.

What do we offer?

• A varied administrative position with your own responsibilities.
• The choice of working full-time or 4/5.
• Flexible starting hours, which we will discuss with you.
• A dynamic working environment at our terminal in Zwevegem.
• Close cooperation with your colleagues at the terminal.
• The opportunity to contribute ideas for efficient administrative processes.
• A competitive salary based on your position and experience, supplemented by fringe benefits:
  • Meal vouchers
  • Eco vouchers
  • Hospitalisation insurance
  • Group insurance
  • Mobile phone + subscription
  • Laptop
• In addition to 20 statutory days of annual leave, you are entitled to 6 ADV days and 4 sector-specific leave days.
• You will work in a family-run company where colleagues help each other and initiative is appreciated.