Junior Project Assistant

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

Job Description

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

Under the direct supervision of the project manager and under the guidance of the Head of Unit for Labour Mobility and Social Inclusion (LMI) and under the overall supervision of the Chief of Mission in the Country Office for Belgium and Luxembourg, the incumbent will assist the LMI team with the implementation of projects of the IOM Country Office. In addition to this, the incumbent will be expected to support some activities related to the development of new projects in the LMI Team.

Responsibilities

I. ASSIST WITH THE IMPLEMENTATION OF PROJECTS

• In close coordination with the LMI Head of Unit, assist the Project Management Teams with the implementation and follow-up on project activities. This includes supporting the team with research tasks, administrative tasks and the (logistical) organization of meetings and events.
• Assist with the drafting/ formatting of reports; routine correspondence, type letters, reports and memoranda as well as IOM documents and forms related to IOM operational and administrative matters;
• Assist the Project Management Team with the development of new projects and initiatives in the field of Labour Mobility and Social Inclusion. This includes assistance with the drafting/ formatting of concept notes and project proposals.
• Assist in drafting/ formatting public information documents, website articles, press releases and information dissemination on IOM activities towards public and private stakeholders.
• Any other tasks as may be required.

II- ASSIST WITH POLICY SUPPORT AND OUTREACH

• Assist in identifying possible partnerships with the private sector, civil society (NGOs, diaspora associations, etc.) and other stakeholders (such as the Belgian government and universities) in order to improve knowledge on migration initiatives and policies.
• Assist with the drafting/ formatting of presentations and speeches related to integration for the LMI Head of Unit or the Chief of Mission.
• Prepare for, participate in and follow-up on meetings/conferences on behalf of the organization.
• Any other tasks as may be required.

Qualifications

Required Qualifications and Experience

Education

• Bachelor’s degree (or higher) in economics, social science, migration studies or related field from an accredited academic institution with one year of relevant professional experience. OR
• Completed High School degree with three years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Demonstrated first working experience or internship in the area of project management, or evaluation of projects;
• Demonstrated first working experience or internship in the area of migrant integration or labour migration;
• Strong organizational and time-management skills;