Buyer - Medicines and Medical Devices 50% Strategic & 50% Tactical - MSF Supply

Buyer - Medicines and Medical Devices 50% Strategic & 50% Tactical - MSF Supply

Buyer - Medicines and Medical Devices - 50% Strategic & 50% Tactical - MSF Supply

MEDECINS SANS FRONTIERES is an international, independent medical humanitarianorganization today working in 60 to 70 countries. MSF offers assistance to populations affected
by armed conflict, epidemics, natural disasters and exclusion from healthcare, based on need,irrespective of religion, gender or political affiliation.

As part of OCB (Operational Center Brussels) Supply Chain, MSF Supply is the European Supply center located in Brussels which offers integrated logistics services to MSF programs
on the field. MSF Supply also serves other humanitarian organizations.

At the heart of MSF Supply, the procurement of products and materials for each program falls within the Procurement Department. This department comprises a team of 5 Strategic Buyers who are responsible for managing the relationships with suppliers (choice, negotiation, monitoring the quality of the service, evaluation) and 2 Tactical Buyers who support the
strategic buyers.

ROLE

The Buyer Medicines and Medical Devices will :
- Be responsible, 50% of his/her time, for defining and implementing long term procurement strategies for his/her portfolio in order to put in place and optimize the commercial conditions and develop long term relationships with suppliers (allocation, negotiation, supplier evaluation, etc.) = STRATEGIC PROCUREMENT
- Collaborate, 50% of his/her time, with the other Strategic buyers and stakeholders in the management of current purchases and the management of supplier relations, with the aim of optimising the commercial conditions and respond to the requirements set forth by the internal (programs) and external partners = TACTICAL PROCUREMENT
His/her primary focus is to ensure the reliability of the service as well as financial optimisation. Technical validation of the sources is overseen by technicians (Quality Agents/Products
specialists) according to MSF standards.

MAIN RESPONSIBILITIES

STRATEGIC PROCUREMENT
Analyze the market and product portfolio in order to define/update the procurement
strategy and to implement action plans
Actively collaborate with the procurement community across Europe and India
Closely collaborate with Teams ( internal/external), including Medical and
Workings groups to negotiate, advocate and fight for access to drugs.
Follow up the strategies in place for HIV and Hepatitis C with the project team
Monitor the supplier’s performance in order to improve the quality of service
continuously
Actively contribute to develop the purchase methodology, analysis and
performance measurement tools, update the purchasing procedures and collect
and implement good practices linked to activity

TACTICAL PROCUREMENT
1. Oversee the management of current purchases by:
a. Requesting quotations to respond to product orders that are not subject to an
agreement negotiated previously.
b. Analysing the alternative sources (already active in the database) when the
preferential supplier cannot meet a supply requirement.
2. Provide the necessary support to the Strategic buyers during price consultations,
update the database and set benchmarks:
a. Preparing data files and supporting documents for suppliers.
b. Monitoring supplier responses, answering their questions and following-up with
them.
c. Consolidating the data and keeping it up-to-date.
3. Contribute to supplier relationship management in order to ensure the expected service
level:
a. Processing non-compliances upon receipt as well as solving invoicing disputes.
b. Ensuring regular qualitative feedback on the problems identified to the
replenishment team, to support the analysis of the suppliers' performance.
4. Keep the supplier and item data up-to-date in order to ensure a high level of data quality
a. Creating and updating supplier accounts.
b. Updating the commercial data related to specific items (price, preference, etc.)
in our ERP
c. Controlling and correcting incoherence in the database (with the approval of the
buyer).
5. Conduct ad-hoc analysis to support the Strategic buyers

PROFILE

Bachelor of Business, Purchasing or Logistics.
Fluency in English and French required. Dutch is a plus
2 years professional experience required in purchasing and supply.
Proven diplomatic and listening skills
Ability to work in a multi-cultural and changeable environment with short timelines,
assertive, partner oriented, with team spirit
Rigor and organizational skills, analytical mindset and capacity for initiative and
interpersonal qualities
Highly skilled in database management, research and analysis of market data and