Procurement Officer

SUMMARY

The Office of Financial Control (OFC) is responsible for the management of financial and budgetary control systems for several NATO entities, primarily the NATO International Staff (IS) and its civil budget. Within the Procurement Service, the Procurement Officer is responsible for overseeing and managing the procurement and contractual aspects related to a portfolio of goods and services required for the maintenance and operation of NATO Headquarters, while ensuring the required quality and standards as well as legal compliance and adherence to NATO's financial and procurement regulations.

QUALIFICATIONS AND EXPERIENCE

• Possess a university degree in any of the following domains: commerce, trade, purchasing, supply, economics, management, law, business administration or engineering or equivalent.
• Have at least 3 years of procurement and contracting experience, preferably, in indirect procurement, or public sectors.
• Have significant experience in supplier and proposal evaluation activities and in organising, managing, and leading supplier and proposal evaluation teams.
• Have expertise in contemporary strategic sourcing processes.
• Possess the following minimum levels of NATO's official languages (English/French): V (Advanced) in one; and III (Intermediate) in the other.
• Advantage – a post-graduate degree in purchasing, contracting, or supply management.
• Advantage – Level 4 UNDP/CIPS certification or equivalent or a higher level of qualification granted by a national professional association.
• Advantage – demonstrated experience in using current sourcing and procurement technologies (e.g., Oracle EBS, e-sourcing, e-procurement, contract management systems, etc.).

MAIN ACCOUNTABILITIES

Project Management: Develop an enterprise-wide view and strategy of assigned category. Develop source selection plans, assign organisational resources, and optimise processes to fulfil Organizational goals within relevant constraints and in compliance with regulations. Implement and monitor procurement plans from initiation to conclusion, conduct associated procurement actions, monitor benefit realisation and identify Organization-wide customer service issues. Store, administer and distribute, in a timely-manner, procurement-related information and documents.

Stakeholder Management: Prepare, manage, and facilitate a wide variety of events and procurement actions with industry and or NATO representatives such as requirements workshops, site-visits, pre-solicitation conferences, bidders' conferences, solicitations, source selection processes, negotiation sessions, and contract performance evaluation meetings.

People Management: Cultivate a motivated environment through guiding, mentoring and supporting assigned staff. Collaboratively resolve conflicts by managing reactions, perceptions and behaviours.

Expertise Development: Develop organisational standards and best practices for professional relationships with internal and external customers. Continuously develop professional procurement skills and/or knowledge of procurement law, policies, regulations, practices and NATO policies and procedures. Research and analyse data, identifying market trends and buying habits, in order to maximise efficiencies. Stay abreast of relevant best practices and the use of professional tools and systems. Assess vendors' financial standing and viability.

Perform any other related duty as assigned.

INTERRELATIONSHIPS

Reporting Line: The Procurement Officer reports to the Senior Procurement Officer (Team Leader).

Interactions: The incumbent works closely with colleagues of the Procurement Service, OFC, the Budget Planning and Analysis Section and others across the NATO IS, as well as other NATO entities, and National Delegations. The incumbent interacts with external suppliers on a regular basis and regularly reviews the work of the other staff.

Direct reports: N/A
Indirect reports: N/A

COMPETENCIES

• Achievement: works to meet standards.
• Analytical Thinking: sees multiple relationships.
• Clarity and Accuracy: checks own work.
• Conceptual Thinking: applies learned concepts.
• Customer Service Orientation: takes personal responsibility for correcting problems.
• Empathy: is open to others' perspectives.
• Impact and Influence: takes multiple actions to persuade.
• Initiative: is decisive in a time-sensitive situation.
• Teamwork: solicits inputs and encourages others.

CONTRACT

Contract to be offered to the successful applicant (if non-seconded): Definite duration contract of three years; possibility of renewal for up to three years, during which the incumbent may apply for conversion to an indefi