Supply Transversal

Strategic Planning and Projects Management Coordinator – (f/m/x) – Brussels – MSF Belgium

Médecins Sans Frontières (MSF) is an international humanitarian aid organization that provides assistance in more than 70 countries to communities in distress, to victims of natural or manmade disasters and to victims of armed conflicts, without discrimination and irrespective of origin, religion, creed or political affiliation.

CONTEXT

A qualitative, lean, professional, and cost-effective supply chain is essential to enable MSF activities and ensure that critical resources are delivered efficiently and effectively to those in need, regardless of context or operational complexity.

OCB Supply Chain comprises several sites and segments, in the countries where we operate (including projects and capital), in regional hubs (for instance in Kenya and South Africa), in Europe with a global range (MSF Supply in Belgium). The Supply Chain Department defines the global strategy of this supply chain, pilots its performance, and ensures that each site has the relevant support for its development.

Supply Chain is a network of people, organizations, resources, processes, activities, and tools working together so that supply meets demand.

The technical domains to design and run a Supply Chain include procurement, warehousing, transport, customs, demand planning & inventory management, supply information systems, supply processes synchronization and user service management.

As a Strategic Planning and Projects Management Coordinator, you lead the strategic planning and project management office (PMO) function for the Supply Chain department of the Operational Centre Brussels and the joint Supply ecosystem with Ubuntu Operational Directorate. You support the Supply Chain Management Team in ensuring that priorities in countries of operation, departmental ambitions, and strategic initiatives across the MSF movement are aligned and fully operational.

You steer the Supply Chain department's strategic planning and budgeting cycles, helping transform the strategic ambitions of the Operational Centre Brussels, Ubuntu Operational Directorate and the wider MSF movement (including SPARC and Supply Chain Transformation initiatives) into measurable roadmaps. In doing so, you ensure coherence, impact, and long-term sustainability across Supply Chain activities and may contribute to the formalization of inter-operational directorate partnerships.

Occasionally, you provide strategic planning and PMO support to other MSF units, including departments within Operational Centre Brussels, the General Direction and theInternational Office.

You will report to the Supply Chain Director. You will have no team to directly manage.

MAIN RESPONSIBILITIES

Strategic Planning and Strategic Cycles

• Lead the Supply Chain contribution to MSF's strategic planning cycles
• Ensure that strategic ambitions from countries of operation, Operational Centre Brussels, Ubuntu Centre, the European Supply Chain Centre and the Supply Chain department are translated into and integrated within Supply Chain roadmaps
• Monitor the implementation of strategic priorities and ensure alignment between departmental objectives and organizational ambitions

Project Management Office

• Lead the Supply Chain Project Management Office (PMO) and set project/scrum management standards across the department
• Monitor initiative prioritization, interdependencies, risks and resource allocation to ensure timely delivery of value
• Coach and support Supply Chain staff involved in project delivery, using both agile and waterfall methodologies
• Promote effective change management practices across projects and initiatives
• Lead the Supply Chain budgeting and prioritization process at headquarters
• Capture priorities from countries of operation and ensure alignment with departmental ambitions
• Provide the Supply Chain Management Team with the information required to assess priorities and arbitrate trade-offs where necessary

Data-Driven Strategy and Decision Support

• Develop and maintain portfolio performance and strategy analytics
• Provide timely and reliable qualitative and quantitative insights to support governance and decision-making bodies, including to the Supply Chain Management Team
• Identify trends, risks and opportunities, and recommend actions to support strategic objectives

Inter-Operational Center Collaboration and Representation

• Act as the focal point for Supply Chain participation in selected inter-operational directorate initiatives.
• Contribute to the negotiation and formalization of collaborative agreements and partnerships, such as the Ubuntu Common Supply Chain Ecosystem
• Repre