Project Officer
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Our client is an international organisation headquartered in Brussels, bringing together members and stakeholders from across Europe. Operating in a fast-paced and multicultural environment, the organisation is seeking an Administration Officer to support its administrative, financial and office management activities and help ensure the efficient running of its operations.
Jobomschrijving
- Manage shared mailboxes and handle day-to-day business correspondence.
- Process invoices and maintain accurate supplier and financial records.
- Support payment processing, budget tracking and expense administration.
- Coordinate with external finance partners and maintain relevant documentation.
- Oversee recurring fees, contributions and other incoming payments.
- Track contracts, renewals, deadlines and purchasing activities.
- Prepare administrative and financial reports, dashboards and internal tracking files.
- Ensure project documentation, agreements and supporting records are complete and up to date.
- Assist with the preparation of documentation for audits, compliance reviews and regulatory requirements.
- Coordinate office facilities, suppliers, equipment and service providers.
- Support employee onboarding and offboarding administration.
- Maintain efficient filing systems and contribute to process improvements.
- Provide broader administrative and operational support as needed.
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