Case and Project Manager in Scientific Research

Official title: Gestionnaire de dossiers et de projets dans le domaine de la recherche scientifique (F/H/X)

Location: Brussels, Belgium — up to 50% telework by agreement | Employment information: Full-time indefinite contract; partial telework

This post combines project coordination with detailed administrative and policy-facing work. The Case and Project Manager in Scientific Research will represent Fédération Wallonie-Bruxelles in designated consultation settings, bring together actors involved in European projects, and contribute to positioning work for negotiations. Alongside that outward-facing activity, the role maintains the quality of internal files and responses. It requires confidence with research-policy subjects, thoughtful collaboration and the ability to draft documents that accurately reflect a case, its progress and the appropriate next action.

Responsibilities

• Coordinate research files connected to European programmes and oversee scientific-research projects.
• Represent Fédération Wallonie-Bruxelles in Belgian scientific-policy committees and international working groups, including Horizon Europe, United Nations and OECD-related groups.
• Bring together actors supporting European projects, including National Contact Points and Europe cells.
• Help prepare framing notes that set out Fédération Wallonie-Bruxelles positions for European negotiations.
• Create a consultation platform that supports information sharing and consultation on European programmes.
• Lead initiatives that improve the Scientific Research Directorate’s visibility through social networks and internet channels.
• Contribute to evaluations of research policies financed by Fédération Wallonie-Bruxelles.
• Manage complex research files involving open science, knowledge security, research infrastructures and scientific-career development.
• Advise colleagues, strengthen file-processing quality and service efficiency, and deal with complaints through advice, proposed responses or referral to the appropriate service or person.
• Raise service questions and difficulties with management, draft and transmit official documents and reports, and keep case records encoded, updated, classified and archived.

Qualifications

• Hold a long-cycle higher-education Master degree at the time of application; a diploma obtained outside Belgium requires an equivalence certificate, where applicable.
• Demonstrate English at CEFR C1 level, which is mandatory for the role.
• Show strong written French and good written English communication, together with advanced spoken French and English communication.
• Bring sound knowledge of Belgian and international scientific-policy consultation arrangements.
• Understand European institutions and comitology, as well as higher-education and scientific-research structures in Fédération Wallonie-Bruxelles.
• Be able to integrate information, meet objectives, work constructively in a team and advise stakeholders; motivation is assessed at interview.
• Preferred: Have at least three years of professional experience in scientific research.
• Preferred: Have at least two years managing European scientific-research or higher-education files and at least two years producing synthesis notes, reasoned positions and critical analysis of complex files.
• Preferred: Demonstrate Dutch at CEFR B2 level.

Skills and Competencies

• Apply knowledge of Belgian and international scientific-policy consultation systems when preparing or representing research matters.
• Use understanding of European institutions and comitology to support European-programme files and negotiation preparation.
• Navigate higher-education and scientific-research structures in Fédération Wallonie-Bruxelles when assessing cases.
• Communicate research-file information clearly in written French and English.
• Use advanced spoken French and English when coordinating contributors and participating in consultation settings.
• Integrate information, draw appropriate conclusions and take responsibility for the quality of outputs.
• Work with colleagues to resolve difficulties and build stakeholder trust through informed advice.
• Manage European programmes and complex files while producing concise synthesis notes and critical analysis.

Benefits and Employment Information

• Telework of up to 50% may be agreed, with a telework allowance.
• The package includes meal vouchers.
• Holiday pay and an end-of-year allowance are listed.
• Commuting between home and the workplace is covered by free public transport.
• A bicycle allowance is available.
• Basic hospitalisation insurance is provided without charge.
• The role includes at least 27 days