Meeting Organisation Assistant

Be at the heart of Europe’s decision‑making and help shape policies that safeguard our way of life

Join the EPP Group in the European Parliament and contribute to the smooth and efficient functioning of the largest political group in the Parliament. As a key political actor at European level, the EPP Group relies on a well‑organised and professional administration to support its Members and ensure the effective delivery of its activities.

We are looking for a Meeting Organisation Assistant to join the Internal Organisation Directorate. In this operational role, you will contribute to the day‑to‑day logistical and administrative functioning of the Secretariat, ensuring the efficient circulation of documents, the preparation of meeting facilities and the provision of practical support to Members and staff.

This is an opportunity to work at the heart of a dynamic European institution, contributing to the internal services that enable political work to be carried out effectively and professionally.

• Be part of a professional and multicultural working environment.
• Contribute directly to the smooth organisation of meetings, events and internal operations supporting Members and staff.
• Work within a structured Directorate coordinating finance, human resources and ICT, gaining insight into the internal functioning of a major European political group.
• Benefit from stable working conditions, opportunities to develop practical and digital skills and a workplace where teamwork, reliability and service excellence are valued.

The Group of the European People's Party (EPP Group) is the largest and oldest group in the European Parliament. As a centre‑right group, the Group is committed to creating a stronger Europe, building on its people and working towards the benefit of all Europeans. It is aiming to reach a more ambitious and a more self‑assured Europe where everyone has an equal opportunity to succeed. In its day‑to‑day business, the Group and its Members can rely on the multinational secretariat providing high quality political, administrative and technical support.

The Internal Organisation Directorate coordinates the work of the three Units: Finance Unit, HR Unit and ICT Unit as well as the planning of internal meetings.

Responsibilities

• Provide logistical and on‑site assistance to MEPs and the Group’s leadership during meetings and official engagements, as required.
• Prepare and set up meeting rooms for internal meetings, conferences, seminars and other events, ensuring readiness and professionalism.
• Welcome visitors at the Accreditation Centre and guide them through administrative procedures, including badge issuance and access formalities.
• Support the registration, scanning, dispatch and archiving of documents in line with internal procedures.
• Assist with inventory management and routine checks of meeting room equipment.
• Handle photocopying tasks and monitor the proper functioning of office machines, reporting technical issues when necessary.
• Manage office supplies, including stock monitoring and replenishment.
• Offer operational support and additional assistance within the scope of responsibilities when needed.

This position offers an excellent opportunity for motivated candidates to contribute to the smooth day‑to‑day functioning of the EPP Group within the European Parliament. The selected candidate will join the Internal Organisation Directorate and play an operational role in ensuring the efficient preparation of internal meetings and support to Members and staff.

The role requires strong organisational skills, attention to detail and a service‑oriented approach. The successful candidate should be able to work both independently and as part of a team in a multicultural environment. Reliability, flexibility and the ability to prioritise tasks during busy periods are essential. Good communication skills, a practical mindset and a high level of discretion are also required.

A good command of English is necessary for functional reasons, and a satisfactory knowledge of French is desirable. Knowledge of the functioning of the European Parliament and of the EPP Group will be considered an asset.

The post may involve occasional travel, notably to Strasbourg during plenary sessions, depending on operational needs.

Qualifications

• a level of post‑secondary education attested by a diploma; OR
• a level of secondary education attested by a diploma giving access to post‑secondary education, and appropriate professional experience of at least three years; OR
• where justified in the interest of the service, professional training or professional experience of an equivalent level (related to the nature of the tasks and qualifications indicated i