Facility Administrator

At ISS, we believe that people make the difference. As a Facility Administrator at one of our clients' sites in Zaventem, you play a key role in ensuring the smooth operation of support services. You are the administrative point of contact for various activities related to fleet management, telecommunications, vendor coordination, and financial follow-up.

Thanks to your strong organizational skills, attention to detail, and service-oriented mindset, you help deliver a seamless employee experience while ensuring flawless administrative support.

Summary

ISS is actively looking for a Facility Administrator based in Zaventem.

What ISS Offers You

At ISS, we invest in our employees and their professional development:

A permanent contract (CDI).

A varied role within a stimulating international environment.

Extensive training and career development opportunities.

Personalized support from the moment you join.

A company culture built on respect, teamwork, and service excellence.

A competitive salary package with attractive fringe benefits.

What Will You Do?

As a Facility Administrator, your main responsibilities will include:

Fleet Management

Manage daily contacts with leasing companies, dealerships, fuel card providers, and the Mobility Management Company.

Ensure proper administration of fleet contracts and compliance with contractual commitments.

Participate in follow-up meetings with partners and assess the quality of the services provided.

Act as the main point of contact for drivers and internal stakeholders regarding fleet-related matters.

Telecom Services and Equipment Management

Manage the administrative follow-up of mobile and fixed telephony services.

Coordinate communication and activities with telecommunications providers.

Support the management of company assets and equipment assigned to employees.

Financial Administration and Reporting

Manage the Purchase-to-Pay process (creation and follow-up of purchase orders, invoice validation, and payment tracking via SAP/Ariba).

Prepare and analyze monthly reports in line with established procedures.

Provide quarterly reporting on fleet-related and associated service costs to the Finance teams.

Monitor expenses and costs related to the site's general services.

Team and Event Support

Manage the administrative follow-up of team expense reports.

Support the logistical organization of internal events, meetings, and important site visits.

Build effective working relationships with suppliers and various Zoetis departments.

Identify opportunities for continuous improvement, service optimization, and cost reduction.

Who Are We Looking For?

You are organized, proactive, and solution-oriented. You enjoy working in a dynamic environment where service quality and collaboration are essential.

Ideally, You Have:

Initial relevant work experience (up to 3 years of experience).

Excellent organizational and prioritization skills.

Strong attention to detail and accuracy.

Excellent interpersonal and communication skills.

The ability to work both independently and as part of a team.

A positive, customer-focused attitude.

Strong problem-solving skills and the ability to handle unexpected situations professionally.

A discreet and confidential approach to your work.

What Skills Do You Bring?

Good command of the Microsoft Office Suite.

Knowledge of SAP and/or Ariba is considered an advantage.

Excellent command of English.

Knowledge of French and/or Dutch is an asset.

Ability to communicate effectively with both internal and external stakeholders.

Eagerness to learn and develop within an international environment.