Freelance Business Analyst and Transformation Project Coordinator

Tasks and responsibilities

IMPORTANT INFORMATION

This is a part-time opportunity, 2 days a week.

Main responsibilities

Indicative workload distribution

• 40%: management and coordination of programme workstreams
• 30%: stakeholder coordination and project governance
• 30%: business analysis, communication and change management

Workstream management

• Identify and structure the workstreams needed for successful programme delivery.
• Define the objectives, scope, deliverables and stakeholders for each workstream.
• Prepare roadmaps and action plans.
• Organise and coordinate working groups.
• Follow up progress across the different workstreams.
• Identify risks, dependencies and key points of attention.
• Assess needs and possible scenarios in an objective way.
• Prepare analyses that support management decisions.
• Consolidate input from the different stakeholders.
• Ensure consistent progress reporting.
• Examples of workstreams include district heating network, compressed air, testing facilities and infrastructure, technical training equipment, specialised training spaces, workshop and practical training areas, and the logistics and operations of a future site.

Stakeholder coordination and project governance

• Identify and engage the relevant stakeholders at multiple levels.
• Prepare and facilitate working meetings and workshops.
• Coordinate interactions between the different stakeholders.
• Prepare governance and steering meetings.
• Follow up decisions and action plans.
• Produce meeting minutes and executive summaries for effective project steering.

Business analysis

• Gather requirements from the relevant communities and stakeholders.
• Formalise business requirements and business needs.
• Carry out the required functional analyses.
• Map current and future uses, processes and requirements.
• Perform occupancy and space utilisation analyses.
• Prepare decision papers and scoping documents.

Communication and change management

• Prepare communication and presentation materials.
• Support communication towards impacted communities.
• Identify adoption and engagement risks.
• Consolidate user feedback.
• Contribute to change management activities.
• Prepare awareness and content materials.

Expected deliverables

• Workstream scoping documents
• Roadmaps and action plans
• User analysis documents
• Business requirements
• Meeting minutes and executive summaries
• Governance materials
• Space occupancy and utilisation analyses
• Communication materials
• Workstream progress reports
• Decision-support summaries

Your profile

• You have 5 to 6 years of professional experience.
• You have proven experience in business analysis, including requirement gathering, business needs analysis and the formalisation of requirements.
• You have experience in project coordination and/or coordinating multiple workstreams, including planning.
• You have experience facilitating multi-stakeholder working groups and workshops.
• You have experience in change, organisational, operational or business transformation projects.
• You have worked on projects involving technical infrastructure, workplace environments or training facilities.
• You can manage stakeholders across different levels and communicate with diplomacy.
• You are able to synthesise complex information and work with a high level of operational autonomy.
• You demonstrate strong listening skills, relational intelligence and a customer-oriented approach.
• You integrate quickly into a team and contribute positively to team spirit.
• You have advanced expertise in the Microsoft Office suite.
• You hold a bachelor's degree.
• You are fluent in French and Dutch.
• Demonstrable experience in the relevant domain or technology is required.

This position is offered as a part-time freelance role (40%). Originally posted on Himalayas