Project Management Officer

Project Management Officer

Location: Hoboken, Belgium
Contract Type: 6 months initial length
Work Schedule: Monday - Friday, Full-time
Start Date: ASAP

Project Description

The Project Management Officer (PMO) works under the direction of the Senior Project Manager. This is a hands‑on project coordination role in an operational and technical environment, focusing on translating defined project scope into an integrated and budgeted project plan. The PMO coordinates daily follow‑up of workstreams, milestones, actions, risks, decisions, dependencies, budget, and stakeholder communication.

Key Responsibilities

• Project Planning and Follow‑up:
  • Translate remediation scope and warehouse transformation objectives into an integrated project plan covering scope, workstreams, deliverables, milestones, owners, resources, dependencies, and decision points.
  • Consolidate handover from the initial crash‑action phase into the integrated project plan, including ongoing interventions, contractor activities, technical findings, costs, risks, decisions, and open actions.
  • Maintain master planning and ensure alignment between technical works, safety measures, operational constraints, material relocations, and other project workstreams.
  • Track actions and deliverables of internal stakeholders, engineering partners, contractors, and temporary support providers.
  • Track progress across workstreams and coordinate with involved personnel.
  • Maintain a structured overview of actions, decisions, risks, and open issues, escalating where needed.
  • Prepare and document project and steering meetings: agenda, presentations, minutes, and action points.
• Budget and Reporting:
  • Maintain project budget, commitments, actual costs, forecasts, and WBS follow‑up, including external contractors and temporary support, in cooperation with controlling functions.
  • Build and maintain project reporting covering progress, milestones, budget, risks, issues, decisions, dependencies, and operational impact.
  • Include warehouse performance indicators where relevant to assessing project impact or operational continuity.
  • Perform quality checks on project documentation and reports.
• Stakeholder Management and Communication:
  • Act as the central coordination point for project information between the Senior Project Manager, project workstreams, warehouse representatives, technical departments, EHS, controlling, procurement, and external partners.
  • Prepare consolidated reporting and decision‑support material for the Senior Project Manager and Steering Committee.
  • Set up and follow a clear communication rhythm towards stakeholders and management.
• Operational Impact and Coordination:
  • Monitor the impact of project activities on warehouse operations and ensure constraints, risks, and required mitigation actions are reflected in the project plan.
  • Coordinate project‑related requirements with relevant warehouse representatives, field coaches, and other internal stakeholders.
  • Plan and follow up the deployment of ad hoc operational support as agreed within project governance.
  • Coordinate project‑related relocations, temporary material flows, and access requirements, without assuming line‑management responsibility for warehouse operations.
  • Escalate conflicts between project execution and operational continuity to the Senior Project Manager.

Requirements

• Experience:
  • Minimum 5 years of experience as a PMO Officer or project coordinator.
  • Proven experience in warehousing, logistics, or supply chain projects (e.g., warehouse reorganisation, capacity improvement, or system go‑live).
  • Experience in an industrial project organization (production, chemicals, metals, or comparable).
  • Experience with budget follow‑up and cost tracking at project level.
  • Experience with reporting and KPI dashboards.
  • Excellent knowledge of MS Office, especially Excel and PowerPoint; familiarity with MS Planner or other project management tools.
  • Knowledge of SAP (WM, IM, MM) is a strong plus.
• Skills:
  • Hands‑on project mindset; comfortable coordinating activities on the warehouse floor and preparing project and Steering Committee reporting.
  • All‑round project coordinator able to switch between detailed follow‑up, stakeholder coordination, contractor interaction, reporting, and escalation.
  • Able