Administrative Coordinator

Location

SAINT LOUIS, MO 63110

Scheduled Hours

40

Position Summary

The Neuroimaging Laboratories Research Center (NIL-RC) is a historic and one of the largest and most prominent neuroimaging research centers, involving around 40 faculty across multiple departments performing world class research that directly impacts our understanding of the human brain and its diseases. This full-time hybrid position is to provide administrative support to the research center, a role that is shared with another full-time administrative coordinator.

Job Description

Primary Duties & Responsibilities:

• Provide administrative support to faculty of the NIL-RC.
• Review and process invoices, receive packages, etc.
• Help accommodate guests such as visiting scientists and students.
• Point of contact for outside queries- Submit webpage updates.
• Provide administrative support for the NIL-RC director.
• Coordinate and perform daily tasks to ensure a functioning administrative office. Assist in development/coordination of programs/projects.
• Assist with developing budgets, monitoring expenditures, enters personnel/payroll information in Workday and runs reports; perform online systems entry of documents or data involving accounts payable, purchasing, budgeting, etc.; may approve financial documents such as check requests, journals, purchase orders, travel documents, etc.
• Provide advising (answering general questions) to students, faculty; enter/update student registration and information into appropriate databases. Assist with new course listings, provide special formatting for course offerings, plan and administer student advising reporting process.
• Plan logistics and provide administrative support for program courses, meetings and events including all details associated with event; negotiate with vendors; oversee, troubleshoot and resolve special situations that arise during event. Manage event budget.
• Coordinate, manage and update communications for school/department/center including verbal, written and electronic communications and websites which may include initiating/reviewing drafts of various communications.
• Provide some general administrative support including scheduling appointments, meetings and travel arrangements.
• Performs other duties as assigned.

Working Conditions:

Job Location/Working Conditions:

• Normal office environment
• Ability to travel to various on- and off-campus locations

Physical Effort:

• Typically working at desk or table
• Repetitive wrist, hand or finger movement
• Occasional lifting (25 lbs. or less)

Equipment:

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications /Professional Licenses :

No specific certification/professional license is required for this position.

Work Experience:

Administrative (2 Years)

Skills:

Not Applicable

Driver’s License:

A driver’s license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Bachelor’s degree

Certifications /Professional Licenses :

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Collaboration, Computer Applications, Computer Literacy, Detail-Oriented, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Organizing, Software Program, Teamwork

Grade

G07-H

Salary Range

$19.29 - $29.91 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one’s qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions