Clinical Research Financial Coordinator I

Location

SAINT LOUIS, MO 63110

Scheduled Hours

40

Position Summary

Coordinates clinical trials invoicing and payment reconciliation. Reviews clinical trial protocols and negotiated budgets to determine research charges and appropriate funds. Coordinates with numerous departments to establish study specific billing plans. Serves as a point of contact to facilitate data sharing between the University and Hospital billing matrix, a process for determining standard of care vs research funded patient billing. Executes billing plans for each study.

Job Description

Primary Duties & Responsibilities:

• Performs a thorough review of new protocols, protocol amendments, and Investigator initiated concept studies to identify study related procedures and services, then organizes them into a schema to create a budget for billing. In collaboration with the study team leads and PI, identifies and differentiates between Standard of Care (SOC) vs Research procedures. Distributes pertinent information to PI, pharmacy, nursing, lab, imaging and other departments as required to ensure schema accurately depicts the requirements of each contributor.
• Implements database and spreadsheet applications for billing, invoicing, and reconciling using a variety of WashU system related applications.
• Maintains regular contact with sponsor to finalize monthly invoices and tracks revenue and outstanding invoices.
• Utilizing internal costs, historical study metrics and the sponsor’s budgetary proposal, prepares a budget to be sent to the sponsor to begin negotiations. Maintains regular contact with sponsor to finalize the budget and facilitates inclusion of the budget into the formal Clinical trial agreement through regular contact with staff in the University contracts office for clinical trials.
• Coordinates with research regulatory staff to ensure each study’s consent form correctly identifies which procedures are paid for by the study and which procedures will be billed to insurance (SOC vs R) in alignment with the final clinical trial agreement and ensure charges have been routed to research appropriately.
• Conducts a line‑by‑line review of all final Clinical trial agreements to ensure final contracts accurately reflect the budget terms agreed upon.
• Prepares an individual study plan to assist the study coordinators in completing study procedures and to ensure that supporting departments’ charges for study services are appropriately captured and billed to the study.
• Coordinates with financial billing contact for each study to ensure that billing and collection activities are in accordance with established budget.
• Provides the University and Hospital research billing compliance office with each studies billing plan based on the final budget approved and the fully executed contract. Works with these offices to provide clarification, corrections and updates to the billing plan through the life of the study.
• Serves as the Point of Contact to troubleshoot compliance problems and questions.
• Performs other duties as assigned.

Working Conditions:
Job Location/Working Conditions:

• Normal office environment.

Physical Effort:

• Typically sitting at desk or table.
• Repetitive wrist, hand or finger movement.

Equipment:

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications /Professional Licenses :

No specific certification/professional license is required for this position.

Work Experience:

Finance Or Business Management Areas (5 Years)

Skills:

Not Applicable

Driver’s License:

A driver’s license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Bachelor’s degree - Business

Certifications /Professional Licenses :

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skil