Finance & Admin Trainee

Role Overview

The Finance & Admin Trainee will support NAAMII’s financial operations and administrative functions, including documentation, bookkeeping assistance, procurement support, logistics, and organizational record keeping. This role provides exposure to NGO/Research Institute finance systems and office administration.

Application Deadline: March 27, 2026

Key Responsibilities

• Finance & Administration Support
• Assist in processing and organizing financial documents (invoices, receipts, bills).
• Data entry of financial transactions in accounting spreadsheets or software.
• Support in maintaining petty cash records and preparing expense reports.
• Assist in reconciliation of payments and financial documentation.
• Help prepare financial reports and documentation for audits.
• Coordinate with vendors, suppliers, and staff for financial paperwork.
• Support in tax recording and return filling and payments.
• Procurement & Inventory
• Assist in procurement processes including quotation collection, vendor follow-ups, and preparing procurement files.
• Help maintain inventory, asset tracking, and stock registers.
• Administrative Support
• Support day-to-day office administration, logistics, and facility coordination.
• Assist in scheduling meetings, workshops, and events.
• Help ensure smooth office operations by coordinating with staff and visitors.
• Documentation & Reporting
• Maintain organized digital/physical filing systems.
• Assist in preparing administrative reports and summaries.
• Support documentation for projects, grants, and compliance requirements.
• Support to Head of Operations
• Provide administrative and logistical support as needed.
• Assist with internal coordination between HR, Finance, and Operations teams.

Key Competencies

• Strong organizational and time-management skills.
• Good communication skills in English and Nepal (written and verbal).
• Attention to detail and accuracy.
• Ability to maintain confidentiality.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Willingness to learn and adapt quickly.

Qualifications

• Currently pursuing (final semester) or recently completed a bachelor’s degree in business administration, Accounting, Management, or a related field.
• Basic understanding of finance or accounting principles.
• Good communication and organizational skills.
• Basic Proficiency in MS Office applications.
• Strong attention to detail and reliability.

What NAAMII Offers

• Practical exposure to finance and administrative systems in a research environment.
• Mentorship from the Head of Operations and finance/operations staff.
• Skill development in financial documentation, procurement, operations, and compliance.
• Monthly stipend covers transportation and meal and certificate upon completion.

For any questions or additional information, please contact us at info@naamii.org.np