Forum Officer – EEF

Eurocities, the network of major European cities, is recruiting a forum officer to coordinate the work with members in the Eurocities Environment Forum and organise the annual event. This year, it will take place in Guimaraes, Portugal, from 3 to 7 November.

The candidate ideally would start at the earliest convenience, and by 1 September at the latest.

Organisation

Eurocities is a dynamic and international team where we trust in people, value constructive exchanges and collaborative work.

We help people thrive in a friendly, open, and healthy environment while promoting a work/life balance.

About the Eurocities EEF Forum

The Eurocities Environment Forum brings together over 150 cities to work jointly on major environmental and climate challenges such as climate neutrality, air quality, green areas and biodiversity, noise, waste, circular economy, adaptation, and climate transitions overall. The Eurocities’ Environment Forum helps cities defend their interests at European level, and offers exchanges of experience, know-how and transfer of innovative solutions among cities.

Responsibilities

As Forum officer, you will be responsible for working in close collaboration with the Eurocities Environment Forum members, with the Environment Forum Steering Committee (bringing together chairs and vice chairs of forum and working groups), and for organising the annual forum meeting, taking place once a year, while coordinating the forum’s services and activities with the rest of the
Environment team.

You will be a strategic liaison between the Eurocities environment team and members of the Environment forum. In addition, you will contribute to the organisation’s policy, advocacy and project activities on environmental and climate priorities, covering different urban challenges such as climate neutrality, air quality, biodiversity, resource efficiency, adaptation, and environmental justice in cities.

You will work under the supervision of the co-Head of the team. In this role, you will:

1) Coordinate the Environment Forum annual meeting and its related activities by:

• Coordinating the organisation, in terms of content and format, of the annual forum meeting (the next one will take place in Guimaraes on 3-7 November)
• Collaborating with the Forum Chair and Vice-Chair to implement the forum’s work programme
• Coordinating the forum’s activities with the entire Environment Forum team
• Support the organisation of working group meetings, in cooperation with the policy advisors (agenda setting, joining the meetings, collecting presentations, sharing the follow up)
• Facilitating members’ engagement across the forum, including effective communication with members using internal channels and communication tools
• Proactively coordinating and engaging with the Forum Steering Committee
• Keeping forum members informed about EU policy developments, and about the forum’s activities, achievements and opportunities
• Communicating with EU institutions and other stakeholders about the forum’s activities and achievements when relevant
• Coordinating the bi-weekly newsletter by collecting relevant inputs from the Environment Team colleagues.

2) Contribute to policy and project activities by:

• Providing policy support to Eurocities working groups on defined environmental and climate priorities
• Cooperating with colleagues in the Environment Forum team to ensure synergies and cross-cutting work
• Contributing expertise and strategic insight to Eurocities’ environmental and climate policy work

Profile

You are an experienced professional who is full of initiative, self-driven, curious, creative, flexible, and results-oriented.

• The skills and experience to do this job successfully include*:
  • At least two years of work experience, which includes: professional experience in coordinating a group of stakeholders, partners, or members
  • relevant work experience in policy advocacy at EU level and/or EU project
    implementation
  • organising events, meetings, workshops, or capacity-building activities
• A master’s degree or equivalent in environmental studies, climate policy, urban development, EU studies, public policy, social sciences, or related fields
• A good understanding of the EU institutions, decision-making processes, and funding instruments
• Excellent organisational and coordination skills
• Good knowledge of EU policies and programmes related to climate, environment, biodiversity, adaptation, air quality, resource efficiency, circular economy
• Good research and analytical skills, including the ability to collect, analyse, and present information in a concise way
• Strong interpersonal and networking skills for an international environment
• Excellent oral and writte