Information Technology Project Manager

Project Manager: Project APOLLO

Digitalisation of EDFI MC Processes and Use of AI — Guarantee, Investment, Support streams

Programme: Project APOLLO : EDFI MC

Engagement type: Project Manager (consultancy / freelance engagement)

Duration: Programme runs October 2026: October 2029 (2 years + 1 optional); indicative PM engagement of ~500 man-days over the core delivery period

Reports to Project Sponsor (CFO) and Steering Committee; works alongside the Project Team, Subject Matter Experts, IT Architect/Integrator and Change Management lead

Location: Brussels, Belgium: on-site presence min. 3 days a week, Flexibility for remote work

About Project APOLLO

EDFI MC is undergoing a major transformation to support the growth of its assets under management. The Project APOLLO is the 3-year corporate programme (October 2026 to October 2029) that will digitalise EDFI MC's end-to-end processes across Guarantee, Investment, ESG, Finance, Legal, HR and Risk…, redesign the organisation's data management model and architecture (including a central data warehouse), and identify and deploy AI use cases to accelerate and de-risk operations.

The programme is organised into three parallel workstreams: Guarantee, Investment, and Support function: governed by a Steering Committee (sponsored by the CFO) and a Project Team of Subject Matter Experts supported by an external Project Manager. Its scope includes replacing or upgrading a legacy back-office tool, eliminating manual, spreadsheet-based workflows, and building a single data flow from client relationship management through team-specific back-office tools into a central data warehouse feeding reporting, BI, accounting, time allocation and bank reconciliation and automate internal and external to the European Commission.

Role Purpose

The Project Manager will lead the day-to-day delivery of Project APOLLO across all three workstreams, acting as the central point of coordination between the Steering Committee, the Subject Matter Experts, the IT Architect/Integrator, external vendors and the Change Management resource. The role is accountable for planning, budget follow-up, risk and issue management, and for driving the programme through its Design, Build/Test and Roll-Out phases to a successful, on-time and on-budget delivery.

Key Responsibilities

• Own and maintain the overall programme plan across the Guarantee, Investment, and Support streams, managing dependencies and staggered timelines between them.
• Act as the operational lead of the Project Team, coordinating Subject Matter Experts, the IT Architect/Integrator and the Change Management resource on a monthly (or more frequent) cadence.
• Prepare and run Steering Committee reporting (bi-monthly), including progress, budget, risk register and decisions requested in close collaboration with the Sponsor.
• Lead the design and implementation of the target data management model and data warehouse architecture, consolidating the streams and external data sources into a single, trusted data flow.
• Manage the selection, implementation and/or migration of core tools (including replacement or decommissioning of the current back-office tool if necessary), running vendor evaluations, requirements definition and structured migration with dry-runs, reconciliation checks and rollback plans.
• Drive identification, prioritisation and deployment of AI use cases in coordination with business SMEs, IT and Risk/Legal, ensuring an appropriate AI governance and compliance framework.
• Own the programme's external budget, tracking spend by stream and by year, and escalating budget or schedule deviations to the Steering Committee.
• Manage and mitigate key programme risks: data quality and migration, internal resource availability versus business-as-usual workload, vendor/tooling dependency, change adoption, and cross-stream coordination.
• Coordinate testing and UAT sign-off, and oversee change management, training and roll-out activities for each stream's go-live (e.g. Guarantee readiness targeted for Q1 2028).
• Maintain the RACI, governance documentation and a shared planning/PMO cadence across the three streams.

Mandatory Requirements - all four criteria must be met

• Financial institution experience: proven project management experience gained within a bank, asset manager, development finance institution or similar regulated financial organisation.
• Seniority: Minimum 10 years of project/programme management experience, including 5 years in a responsibility role for complex, multi-year and multi-workstream transformation programmes involving senior business and technology stakeholders.
• Data management & data warehousing: Demonstrated hands-on experience leading t