Project coordinator HORIZON project WoodStock

Project coordinator HORIZON project WoodStock (50%)

Job ID: 30454

→ Number of positions: 1

→ Type of employment: Contract of limited duration

→ Term of assignment: 1 December 2026 to 31 October 2028.

→ Wage scale: PD1 to PD4 (doctoral degree)

ABOUT GHENT UNIVERSITY

Ghent University is a world of its own. Employing more than 15,000 people, it is actively involved in education and research, management and administration, as well as technical and social service provision on a daily basis. It is one of the largest, most exciting employers in the area and offers great career opportunities. With its 11 faculties and more than 80 departments offering state-of-the-art study programmes grounded in research in a wide range of academic fields, Ghent University is a logical choice for its staff and students.

ABOUT THE PROJECT

WoodStock is a multifaceted project, funded under HORIZON-CL6-2024-CLIMATE-01-5, dedicated to advancing climate-smart, circular, and zero-waste use of under-utilized wood from the forest and building stock in the construction sector in alignment with the New European Bauhaus (NEB) initiative. The WoodStock consortium is an interdisciplinary and multi-actor team of 12 partners from 8 EU countries (BE, NO, SI, NL, PL, FI, FR, IE), led by UGent-Woodlab as coordinator.

YOUR TASKS

50% Scientific coordinator:

• Coordinate work package activities, attend WP meetings, and facilitate inter-WP communication and collaboration
• Meet milestones and deadlines for project deliverables and research outputs
• Monitor and coordinate research, networking and dissemination activities
• Coordinate the editing, review and publication process of written project outputs
• Plan, organise and follow up board and consortium meetings
• Communicate with the Project Officer
• Align with the UGent EU team and take active part in PMT meetings
• Update the regulations and protocols required by the European Commission, including the Data Management Plan and ethics follow-up
• Act as liaison with key actors and facilitate opportunities to collaborate and for follow-up funding
• Prepare and follow up Scientific Board, Advisory Board and General Assembly meetings: set the agenda, write and circulate meeting minutes, and follow up on action points
• Provide logistical support for meetings, workshops, and events in Belgium / Brussels
• Prepare, review and submit interim and technical reports to the EC portal, and monitor partner compliance with grant agreement requirements and reviewer recommendations
• Manage WoodStock grants evaluation and day-to-day follow-up with grant recipients, and report on progress to the project management team
• Supervise exploitation activities, including dissemination of key exploitable results to target audiences

WHAT WE ARE LOOKING FOR

• You hold a thesis-based doctorate in wood science, bio-based building materials or circular design of wood and bio-based building materials.
• Excellent management, project planning, and organizational skills
• Experience with research collaborations and European projects
• Comfortable in an international and multicultural environment
• Strong English language skills (speaking, reading, and writing)
• You enjoy working as part of a team

WHAT WE CAN OFFER YOU

• We offer you a contract of definite duration for the period from 1 December 2026 to 31 October 2028.
• Your contract will start on 1/12/2026 at the earliest.
• All Ghent University staff members enjoy a number of benefits, such as a wide range of training and education opportunities, 36 days of holiday leave (on an annual basis for a full‑time job) supplemented by annual fixed bridge days, bicycle allowance and eco vouchers. Click here for a complete overview of all the staff benefits .

As Ghent University maintains an equal opportunities and diversity policy, everyone is encouraged to apply for this position.