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Training Assistant
Il y a 3 mois
Embassy in Brussels is looking for a Resources Coordination Assistant to join the Public Affairs section.
Serves as the leading Public Diplomacy employee responsible for the budget, financial, program, human and property resources that support Public Diplomacy projects and programs in Belgium. Oversees Mission's use of multiple and diverse PD funding streams and ensures their compliance with all relevant USG regulations and Belgian laws. Oversees Mission's PD grants, contracts, and acquisition and use of PD Section materials and equipment. coordinates use of PD resources with the Embassy Financial Management Office.
Serves as primary advisor to the Public Affairs Officer and PD staff on all financial and resources management issues, as well as primary liaison with the Embassy's Financial Management Office in the management of public diplomacy financial resources to include an extensive initial and mid-year budget review, as well as monthly analyses of status-of-funds reports.
Serves as Post's primary contact with the Bureau of Resource Management's Office of Grants Financial Management at the Department of State.
Coordinates specific requests for services from different sections, including purchase and work orders, inventories, space and equipment rental, hotel, accommodations, interpretation, transportation, tech support, etc. Monitors maintenance contracts for all public diplomacy equipment.
Assists in tracking and arranging PD staff training and travel and coordinating PD staff work schedules to comply with Mission procedures and supervisors' requirements. Drafts correspondence in draft and final form, in Dutch, French and English, including letters, cables, memoranda, reports and other documents, in accordance with established procedures and instructions. Receives and sorts incoming correspondence and front office taskers ensuring proper distribution both within and outside the section. University degree in business administration, financial management, organizational management, accounting, public administration or related required.
For grade LE 7 this position requires a minimum of two years of progressively responsible experience in a major organization in budget, accounting, business administration, financial management, organizational management, public administration, project management or grants management work.
For grade LE 8 this position requires a minimum of three years of progressively responsible experience in a major organization in budget, accounting, business administration, financial management, organizational management, public administration, project management or grants management work.
LANGUAGE: Fluency in English, French and Dutch. This may be tested.
292 per month Groepsverzekering Maaltijdcheques Hospitalisatieverzekering voor familie Tandverzekering Tussenkomst openbaar vervoer Fietsvergoeding Opleiding 13e maand Prestatiebonus Vakantiegeld Anciënniteitsverlof Contract as employé/bediende.
Full-time position with extra-legal benefits: life insurance, hospitalization insurance (family included), meal tickets, transportation reimbursements, seniority leave, special holidays, training, etc.
