Summit & Speakers’ Management Officer

il y a 2 semaines

MolenbeekSaintJean, Belgique Unique Temps plein
Omschrijving:

RESPONSIBILITIES
Speakers Management

  • Manages the speakers’ management module in the event management tool: creating calls for abstracts, categorising applicants based, creating review pages, exporting reports, creating speakers’ platform, managing technical issues and all other back-office issues
  • Prepares and collects material, manages Call for Abstracts process: drafts and launches call, set-up of modules in event management software, management of questions from applicants, drafting and sending of response communications to applicants
  • Drafts and sends communications to Programme Committee, logistical organisation of committee meetings, minute-taking
  • Manages, organises the selected speakers in the event management tool, publishes confirmed speakers on website, liaises with Marketing team to provide programme information for promotional brochure, checks and reminds speaker to register for event, liaises with session managers
  • Liaises, communicates regularly with speakers and ensures follow-up of all questions, necessary documents such as speakers guidelines, terms and conditions, practical information to be drafted and sent to speakers to ensure all necessary documentation is received. Proofreading, editing and minor translations where necessary.
  • Sends relevant documentation to interpreters
  • Ensures Speakers’ Management Team is briefed for role on the spot
  • Coordinates speakers’ gifts (selection, ordering etc)
  • Coordinates materiel delivery to speakers’ room (via pallet)
  • On spot, the person will need to coordinate the set-up of speakers’ room, to check all PPTs of the day have been received, follow-up on missing ones, check all speakers have arrived at event venue, follow-up on missing ones
  • Provides administrative support and assistance to speakers
  • Updates website and other channels with programme changes
  • Informs interpreters of changes
  • Liaises with Communication team for upload of PPTs to e-library
  • After the event, the person should draft and send (or liaises with session managers to send) thank you emails and will contribute to post-event report and analysis

Support to annual summit & event project management unit

  • Organises Internal meetings: room booking, room preparation, catering, smooth running of sessions, video checks, sound checks, agenda preparation and sending, minutes, follow-up;
  • Organises hotel bookings and travel arrangements for the team when required
  • Support the team with Any other logistical or administrative task that could be requested
Profiel

PROFILE

  • Experience in a similar position is a key asset (3 years)
  • Excellent communication skills – excellent level of English and French, other languages are an asset
  • Excellent planning and organisational skills
  • Ability to manage time and priorities, stress resistant
  • Sense of initiative, problem solving and proactivity mindset
  • Ability to work in a team and liaise with multiple stakeholders – good interpersonal skills
  • High degree of computer literacy and digital mindset
  • Willingness to travel
Aanbod

They offer a friendly, caring and dynamic work atmosphere with a great team of 130 international colleagues, working together on the opportunities and challenges affecting the public transport sector. Based in downtown Brussels with colleagues in different regions of the world, our new colleague will be able to contribute to the service and business excellence of our multi-cultural organisation and membership.

  • salary: 2500-2900 gross/month
  • contract: possibility of a permanent contract 
Bedrijfsinfo

Association sans but lucratif représentants les intérêts du secteur du transport public dans le monde.

  • Summit & Speakers’ Management Officer

    il y a 2 semaines

    1080 Molenbeek-Saint-Jean, Belgique Unique Temps plein

    Description: RESPONSIBILITIES Speakers Management Manages the speakers’ management module in the event management tool: creating calls for abstracts, categorising applicants based, creating review pages, exporting reports, creating speakers’ platform, managing technical issues and all other back-office issues Prepares and collects material, manages...

  • Summit & Speakers’ Management Officer

    il y a 4 semaines

    Sint-Jans-Molenbeek, Belgique Unique Temps plein

    **Omschrijving**: RESPONSIBILITIES Speakers Management - Manages the speakers’ management module in the event management tool: creating calls for abstracts, categorising applicants based, creating review pages, exporting reports, creating speakers’ platform, managing technical issues and all other back-office issues - Prepares and collects material,...

  • Summit & Speakers’ Management Officer

    il y a 4 semaines

    Sint-Jans-Molenbeek, Belgique Unique Temps plein

    Omschrijving: RESPONSIBILITIESSpeakers ManagementManages the speakers’ management module in the event management tool: creating calls for abstracts, categorising applicants based, creating review pages, exporting reports, creating speakers’ platform, managing technical issues and all other back-office issuesPrepares and collects material, manages Call...

  • Summit & Speakers’ Management Officer

    il y a 4 semaines

    Sint-Jans-Molenbeek, Belgique Unique Temps plein

    Description: RESPONSIBILITIESSpeakers ManagementManages the speakers’ management module in the event management tool: creating calls for abstracts, categorising applicants based, creating review pages, exporting reports, creating speakers’ platform, managing technical issues and all other back-office issuesPrepares and collects material, manages Call for...

  • Management Officer

    il y a 2 semaines

    1080 Molenbeek-Saint-Jean, Belgique Unique Temps plein

    Speakers Management Manages the speakers’ management module in the event management tool: creating calls for abstracts, categorising applicants based, creating review pages, exporting reports, creating speakers’ platform, managing technical issues and all other back-office issues Prepares and collects material, manages Call for Abstracts process:...

  • English speaking project officer

    il y a 2 semaines

    1080 Molenbeek-Saint-Jean, Belgique Unique Temps plein

    Administrative support for 3rd party funded project proposals and bids (collecting CV, company information, statutes, and other material needed and available in the association)?  Provide organisational & logistic support to managers from the unit Liaison with Project Events manager and EU project Administrative and Financial Officer  Support of...

  • Office manager

    il y a 3 semaines

    Molenbeek-Saint-Jean, Belgique Lidl in Deutschland Temps plein

    Overzicht Met bijna collega’s maken we #teamlidl. Elke dag werken we samen aan 1 doel: van Lidl de meest favoriete supermarkt in België & Luxemburg maken. Keer op keer geven we het beste van onszelf voor onze klanten. Zowel in de winkels, in onze distributiecentra als op het hoofdkantoor in Merelbeke. Wil jij de strafste versie van jezelf worden?...

  • Office manager

    il y a 4 heures

    Molenbeek-Saint-Jean, Belgique Lidl in Deutschland Temps plein

    Overzicht Met bijna 11.000 collega’s maken we #teamlidl. Elke dag werken we samen aan 1 doel: van Lidl de meest favoriete supermarkt in België & Luxemburg maken. Keer op keer geven we het beste van onszelf voor onze klanten. Zowel in de winkels, in onze distributiecentra als op het hoofdkantoor in Merelbeke. Wil jij de strafste versie van jezelf...

  • Office Manager

    il y a 4 jours

    Bruxelles Molenbeek-Saint-Jean, Belgique WaW Temps plein

    **Jobomschrijving**: - Je staat in voor het onthaal op onze dienst: onthaal van cliënten en bezoekers, telefonisch onthaal - Je zorgt voor de patiëntenadministratie: registratie van nieuwe aanmeldingen en opvolging in het patiëntensysteem, aanvraag en opvolging van derdebetalersregeling. - Je beheert de agenda van één van onze senior psychogen...

  • Front Line Associate

    il y a 7 jours

    Bruxelles Saint-Gilles, Belgique Western Union Temps plein

    **Front Line Associate (French Speaker) - Brussels, Belgium** Do you possess exceptional customer service skills? Do you want to join a global company that is committed to moving money for better? Are you interested in joining a globally diverse organization where our unique contributions are recognized and celebrated, allowing each of us to thrive? Then...

  • Accountant - German speaker

    il y a 2 semaines

    Sint-Jans-Molenbeek, Belgique Page Personnel Temps plein

    Our client is an international group with a strong reputation in the luxury sector. Description de la fonction -You will manage the accounting from A to Z of a German subsidiary as part of the group's globalaccounting, which includes: o Bookings (invoices suppliers - Banks - Payroll - Accruals & Provisions) o Payments (Electronic) o G/L accounts...

  • Technical Support Operator, Lead

    il y a 4 semaines

    Molenbeek-Saint-Jean, Belgique Vestas Temps plein

    Professional | Full-Time | Engineering Vestas is the largest renewable energy solutions provider in the World. Vestas NCE is responsible for sales, construction, and servicing of wind projects in Benelux and other European Markets. Service Sales works with multiple functions in an international environment to deliver on Vestas "profitable growth"...

  • Office manager

    il y a 4 semaines

    Saint-Josse-ten-Noode, Belgique Urban City Antwerp Temps plein

    www.urbancity.be FLEXIBELE KANTOREN, VERGADERZALEN, WORKSHOPRUIMTE EN LOCATIE OM TE HUREN IN ANTWERPEN. Functieomschrijving Als Office manager ben je van veel markten thuis, wij hebben deze in 3 groepen verdeeld:Van het zorgvuldig beheren van bestellingen, communiceren met leveranciers tot het coördineren van projecten. Het verzorgen van rondleidingen...

  • Administration Officer

    il y a 3 semaines

    Woluwe-Saint-Lambert, Belgique Unique Temps plein

    Description: Managing Office Operations: Overseeing day-to-day activities such as scheduling appointments, managing correspondence, and ensuring office supplies are stocked.Record Keeping and Filing: Maintaining organized records, both physical and digital, and ensuring that files are kept up-to-date and easily accessible.Handling Communication: Serving as a...

  • Underwriter Professional Liability

    il y a 1 semaine

    Bruxelles Molenbeek-Saint-Jean, Belgique Axis Temps plein

    **Description** - As underwriter, you analyze & assess risks in the professional liability branch; - Based on your analysis, you accept the risks and take care of sending out quotes & policies; - In addition, you proactively manage the existing portfolio by providing the best insurance solution tailored to the client; - You are in contact with clients &...

  • Property Manager

    il y a 3 semaines

    Sint-Jans-Molenbeek, Belgique HIG company Temps plein

    HIG Company is a family office specialized in property management. Job description Join Our Clients Team as a Property Manager in Europe!Are you an adept Property Manager seeking an exciting opportunity in Europe? Look no further! We are on the hunt for a skilled professional who can excel in a dynamic environment. If you possess a blend of financial...

  • Project Delivery Officer Fr/ang

    il y a 4 semaines

    Sint-Jans-Molenbeek, Belgique Unique Temps plein

    **Description**: **MAIN DUTIES** - Administrative support for 3rd party funded project proposals and bids (collecting CV, company information, statutes, and other material needed and available in the association)? - Provide organisational & logistic support to managers from the unit - Liaison with Project Events manager and EU project Administrative and...

  • Administration Officer

    il y a 2 semaines

    Woluwe-Saint-Lambert, Belgique Unique Temps plein

    Specific administrative tasks related to the customer administration such as updating and monitoring the customer management system on a daily and periodical basis. Specific administrative tasks related to Accounts receivable and credit collection. As Administration Officer, you report directly to the managers. # Strong written and oral communication...

  • Office Manager

    il y a 2 semaines

    Mont-Saint-Guibert, Belgique Unique Mt Saint Guibert Temps plein

    Notre client, un bureau d'études spécialisé en gestion de chantiers, œuvrant principalement dans les secteurs bancaire et hospitalier, est à la recherche d'un Responsable Administratif pour rejoindre son équipe dynamique. Fondée en 1998, l'entreprise compte aujourd'hui 40 collaborateurs dédiés à la réalisation d'études et à la coordination de...

  • Project & Event Manager

    il y a 4 semaines

    Bruxelles Woluwe-Saint-Pierre, Belgique GOPA Group Temps plein

    **A JOB OPPORTUNITY AT**: GOPA PACE is a private organisation based in Brussels since 1991 and member of the GOPA group, one of the world’s leading development consultancies. GOPA PACE develops projects to support democratisation, human rights and governance in over a 100 countries. The GOPA PACE’s teams are a group of highly driven professional...