Assistant & Public Relations

il y a 1 semaine

Vilvoorde, Belgique Novartis Temps plein

45.000, that is the number of Novartis colleagues in Europe working in research, development, manufacturing, and other activities. Your talents are needed for the independent delivery of profound administrative services in a local and a global context. And to ensure that service levels are delivered in line with site requirements
All these points imply acquiring an understanding of the business, the organization and any relevant issues. Associate expected to propose solutions and provide input too, whenever possible. Ensuring confidentiality on sensitive topics.
Your Responsibilities:

- Take care of general administrative tasks and maintain the administrative processes also in case of absence of the line manager/team members.
- Inform, advise and support the team and associates from outside the team on processes, guidelines and services that are specific to the department.
- Support optimization of current processes and/or introduction of new or modified processes.
- Handling of administrative projects tasks with clearly defined content and time limitations.
- Act as a team member for administrative projects & manages the administrative part of special tasks.
- Guarantee a smooth adjustment to the job of new employees in the own area of responsibility.
- Take over supervising for colleagues in the administrative area (e.g. apprentices, new employees etc.)
- Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
- Reporting of technical complaints / adverse events / special case scenarios related to Novartis products within 24 hours of receipt.
- Distribution of marketing samples (where applicable)

**Commitment to Diversity & Inclusion**:

- Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve._

**Minimum requirements**

What you’ll bring to the role
- Secretarial A1 degree or equivalent experience
- +/- 5 years experience as personal assistant
- Experience in event management and internal communication would be an asset.
- Good PC skills : Word, Excel, Powerpoint,
- Bilingual : NL + additional language (oral & written)
- High degree of computer literacy & output
- Organizational & communication skills
- Flexible
- Able to deal with short deadlines
- Efficiency in follow-up on requests
- Capable of appropriately handling sensitive information
- Priority Management
- Good cultural awareness and sensitivity
- Customer and quality oriented
- Sense of emergency and stress resistant
- Able to show initiative

**Division**

CORPORATE

**Business Unit**

GLOBAL PUBLIC AFFAIRS

**Country**

Belgium

**Work Location**

Vilvoorde

**Company/Legal Entity**

NOV PHA BEL

**Functional Area**

Facilities & Administration

**Job Type**

Full Time

**Employment Type**

Regular

**Shift Work**

No

**Early Talent**

No

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