Business Assistant Country Lead
il y a 3 semaines
**This is where you save and sustain lives**
At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You'll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients.
Baxter's products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.
Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work.
Join us at the intersection of saving and sustaining lives—where your purpose accelerates our mission.
We have an exciting opportunity for an executive level assistant
We’re seeking a highly skilled professional to provide high-level, confidential, and strategic support to our Country Lead Belgium. As a key member of our team, you will be responsible for providing administrative support in the following areas:
- General Administrative Support: Provide comprehensive administrative support to our Country Lead, including organization of Belgian Sales Meetings twice a year (scouting trip in Belgium), follow-up on action plans and deadlines, and occasional coordination of agendas and travel arrangements in accordance with internal policies.
- Correspondence and Communication: Handle standard correspondence independently, and provide support with special projects as needed.
- Procurement and Vendor Management: Set up orders in Coupa, follow up on renewal and membership fees, and create new vendors in Coupa as needed.
- Legal Support: Assist Benelux Counsel with basic legal work, including research, document preparation, and filing. Act as liaison between Legal Counsel and Outside Counsel as needed.
- Corporate Housekeeping: Manage annual accounts for French Cluster entities in Belgium and The Netherlands, including follow-up on reports, legalization requests, and yearly approval processes. Ensure documents are published in the Official Gazette and KVK as necessary.
- Change of Legal Representatives: Handle changes in legal representatives for Belgium and The Netherlands, including documentation, signature process, and publication in the Official Gazette and KVK.
- Financial Tasks: Process legal fees/invoices, ensure necessary approvals are obtained, and arrange for payment and rebilling in a timely manner. Create and follow-up on invoices for MAH (MVO in Belgium, Luxemburg, and The Netherlands) and pension fund.
- Archives: Maintain accurate archives of legal documents and correspondence.
- Database Management: Update hCue database with changes in entity information and legal representatives.
- Other Tasks: Assist with creation of third parties in Securimate (Helen Clarke Deerfield) and yearly renewal exercise.
**What will you bring**:
- Management Assistant degree
- Advanced administrative experience at senior level
- Familiar with an International Business environment
Are you a highly skilled and service-minded individual with a passion for driving business success? You'll be responsible for gathering and organizing information, summarizing findings, and driving business success. We need someone with a strong sense of ownership, business awareness, and the ability to network at all levels. Meticulousness, pride in work, and dedication to confidentiality and discretion are essential.
We're looking for someone who thrives in a fast-paced, dynamic environment and can prioritize tasks and meet tight deadlines. Fluency in English, French, and Dutch is a requirement, as well as a respect for people. If you're a motivated and professional individual looking seeking a new challenge, we want to hear from you
**Reasonable Accommodations**
**Recruitment Fraud Notice**
Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.
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