Office Manager Brussels

il y a 2 semaines

Brussels, Belgique 87seconds Temps plein

Company Description
**Creative Content House**

At 87seconds we are the masters of digital innovation, delivering ATAWADAC content that captivates brands and consumers alike. With a team of in-house creative talents including directors, producers, roughers, storyboarders, cameramen, copywriters, art directors, strategic planners, motion designers, sound designers, color graders, and more, we have all the expertise needed to bring your vision to life.

Collaborative thinking and creativity are at the heart of our agency. We thrive on our ability to adapt and build customized expert teams that work together seamlessly, all driven by a common goal: creating content that evokes emotion.

As an 11-year-old pan-European video content agency, 87seconds has established itself as a leader in video production and strategy. With offices in Brussels, Paris, Amsterdam, and Barcelona, we have a strong presence across the continent.

In 2023, as the creative agency of the Datawords Group, our focus is on providing our clients with the best digital campaigns and content. To achieve this, 87seconds is structured around four key pillars: Strategy, Creation, Production, and Post-production.

Our client roster includes renowned names such as L'Oréal, Michelin, Asics, Roche, Total Energies, Alpro, McCain, Cuvée des Trolls, Adobe, Jupiler, as well as international organizations, national brands, and cross-industry NGOs. As a leading European video agency, we are experiencing rapid growth, and our ambitions for the future are enormous. We are currently seeking an Office Manager to oversee our operations in Brussels and contribute to the success of our agency.

Join our team and be part of an exciting journey as we continue to push boundaries and create extraordinary content that leaves a lasting impact.

**Job Description**:
Calling all organizational wizards and multitasking maestros As the Office Manager at 87seconds, you'll be the behind-the-scenes hero who ensures our office operates smoother than a perfectly edited video. Your superpower lies in managing administrative tasks, overseeing daily operations, and creating an environment where magic happens.

**Responsibilities**:

- Administrative Awesomeness:

- Be the scheduling guru, arranging appointments, meetings, and travel plans like a seasoned pro.
- Spread the word Prepare and distribute internal communications, keeping everyone in the loop.
- Organize and tame the paper beast by maintaining files, documents, and records like a true organizing aficionado.
- Facility Finesse:

- Don your superhero cape and oversee office maintenance, ensuring supplies and equipment are fully stocked and ready for action.
- Channel your negotiation skills with vendors to ensure they deliver their goods and services on time.
- Transform chaos into calm by creating a space that's clean, organized, and welcoming for our team.
- Protect our fortress Implement security protocols and make sure everyone follows health and safety regulations.
- HR Heroics:

- Embark on a quest to find extraordinary talent by assisting in recruitment activities like crafting job postings and screening applicants.
- Welcome new recruits to our tribe with a stellar onboarding process that leaves them buzzing with excitement.
- Maintain accurate employee records, including tracking leave and attendance like a detail-oriented wizard.
- Join forces with our HR initiatives, spreading joy through employee engagement activities and assisting with performance evaluations.
- Financial Master:

- Unleash your financial prowess by assisting in budget preparation and tracking office expenses.
- Conquer invoices, expense reports, and vendor payments with ease.
- Keep our financial records in check, ensuring accuracy and assisting with reporting when needed.
- Communication Commander:

- Be the superhero hotline for internal and external stakeholders, bridging the gap between teams and departments.
- Coordinate meetings, events, and workshops, making sure they run smoother than a well-rehearsed scene.
- Deliver important messages with flair, ensuring everyone is in the loop and excited about what's happening next.
- Policies and Procedures Powerhouse:

- Forge office policies and procedures that will guide our team to success.
- Ensure everyone is playing by the rules, maintaining compliance with company policies and relevant regulations.
- Guard sensitive information with the utmost care, keeping confidentiality as your ultimate strength.

**Qualifications**:

- Proven experience as an Office Manager or in a similar administrative role.
- Exceptional organizational and multitasking abilities.
- Attention to detail and problem-solving skills.
- Proficiency in office software (e.g., MS Office, Google Suite).
- Familiarity with HR processes and basic financial management.
- Excellent written and verbal communication skills in NL/FR and EN.
- Ability to thrive in a fast-paced environment, balancing independence and collaborati

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