Events and Communications Assistant

il y a 3 semaines


Brussels, Belgique European Partnership for Democracy Temps plein

**Events and Communications Traineeship - Terms of Reference**
**About EPD**

The European Partnership for Democracy (EPD) is a non-profit organisation supporting democracy and good governance worldwide. The EPD network brings together 18 organisations from around Europe that
specialise on different sectors of democracy support.

EPD is looking for an Events and Communications Assistant to join our team in May 2023, for a 6 month traineeship (with possibility of extending to 12 months). This traineeship takes place within the framework of a Contrat d’Immersion Professionelle.1

**Duties and responsibilities**

**Events**:

- Support the organisation of events (internal meetings, conferences and symposiums, workshops and training sessions), logistics (venue, catering, configuration) and communication (production of communication package for each event);
- Evaluation of the success of the event and the communication tools created for it;
- Attending and writing reports/minutes of meetings and relevant EU events.

**Communications**:
Support development and implementation of the EPD communications strategy in cooperation with the rest of EPD’s Communications staff;
- Supporting daily communications work when needed:

- Website management (drafting, posting articles, page updates) of the EPD main website;
- Support the Communication and Admin Assistant with our weekly newsletter
- Support EPD’s online communication (social media posting and monitoring, other online tools);
- Support in the creation of visuals and document layout (sharepics, infographics, document templates etc.);
- Support in development and implementation of strategic communications campaigns about specific topics, such as the rule of law, political and civic participation, digital policy and youth participation in public affairs
- Assisting and ensuring fluent EPD internal communications to facilitate the flow of information among EPD Members, including by supporting in the coordination of the communications working group;
- Support for proofreading and editing papers and reports, with occasional research tasks possible;
**Other**:

- As with all members of the office, assisting with such administrative tasks as scanning, filing and preparing for events;
- Providing other kinds of assistance as requested.

1 More information on the conditions of this contract can be found here:
**Requirements**:
Recent graduate or young professional with strong interest and knowledge of EU policies, particularly in relation to support of democracy within Europe and in external policy;
Proficiency in written English;
Motivation to learn and contribute to EPD’s work;
Previous experience in policy research, website development (WordPress), graphic design using the Adobe package, video editing, and social media management are considered assets;
Creativity and enthusiasm to work with colleagues as part of a dynamic team;
Entitlement to work in the European Union;
Availability for a 6 month assignment. If both parties agree, possible extension of another 6 months for EU nationals relocating to Belgium for the purpose of the CIP.

**Conditions and benefits**
- 6 months assignment - with the possibility of extension to 12 months - on a Contrat d’Immersion Professionelle. EPD will compensate the trainee by paying a monthly allowance of EUR 977,53.
- Lunch vouchers of a unit value of EUR 8,00 (personal contribution by the trainee is EUR 1,09) will be granted for each day worked (to be spent in Belgium);
- A monthly public transport card for Brussels will be reimbursed 100%;
- According to EPD’s structural teleworking policy, a home working allowance will be granted in compliance with Belgian legislation;
- Trainees are fully involved in all aspects of our work and given considerable responsibility and independence; they are part of an international team that supports them in acquiring skills to work in
- an international organisation and hands-on knowledge of how major international actors inter-relate, at EU and global levels;
- Possibility to attend workshops, lectures, training sessions and other events within and outside of EPD;
- Valuable experience for future career opportunity in Communications, Events Management, Policy
- Research and Advocacy jobs within NGOs, nonprofit organisations or any small
- to mid-size organisation;
- The trainee has to be based in Brussels.

**Application procedure**

**Do not forget to mention that you found this job ad on the EURACTIV Jobsite



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