Junior Pa

**Je functie**:
The role includes but is not restricted to, the following duties:

- Meeting and greeting all visitors and servicing all meeting rooms
- Provide PA cover during periods of annual leave and sickness
- Excellent standard of typing when collating documents and presentations and ability to accurately check draft documents and correspondence after amendment
- Working alongside the Brussels based PA compiling and indexing completion documents, reports on clients, bundles of pleadings (where relevant), court documents, cost schedules etc. with mínimal supervision
- Ability to monitor progress of a matter and ensuring key dates are not missed
- Arranging meetings and any other work-related social arrangements with no supervision
- Assisting in managing a comprehensive filing system both hard copy and electronically
- Answering telephones in a prompt and efficient manner
- Maintaining client confidentiality
- Ability to deal with incoming enquiries in an appropriate manner, seeking assistance where required
- Ability to draft simple letters, eventually without supervision
- Where relevant ensuring Partners / Fee Earners timesheets/expenses are recorded, using the relevant software, in an accurate and timely manner
- Helping to ensure that all finance advice forms are completed correctly and signed by a Partner before submitting to the Finance department, having taken relevant file copies to comply with auditors' requirements
- Attending team meetings when required
- Running errands and collecting supplies from the local area
- Printing, photocopying, binding, scanning and filing documents
- Sort and distribute incoming and outgoing post and couriers
- Stationery supply ordering & processing office expenses
- Supporting the UK based Facilities team with facilities, security and periodic health and safety checks
- Assisting the UK based Facilities team with vendor management, ordering and insurance management
- Liaising with Office Services and Facilities teams in the UK where required

**Je profiel**:

- Fluent in English and French. Knowledge of Dutch is an advantage.
- Ideally experience of working in an administration role within a fast paced, challenging and confidential environment.
- Ideally, already familiar with electronic document management and filing systems, however not essential.
- Self‐starter and ability to work autonomously and as part of a team.
- A highly organised, methodical approach to work with a strong focus on accuracy.
- Proactive, 'can do' approach and desire to achieve high standards.

**Onze opdrachtgever**:
Our client is a law firm that specialises in media, technology and intellectual property.

Their culture is unique among law firms - both in what they expect from the people and the way they create value in the industries they serve. The firm empowers people, expects commitment and excellence, and celebrates when they achieve it.

Office location: Brussels - porte de Namur

**Onze opdrachtgever biedt**:

- small international office where you can make the job your own
- very broad position in a friendly and informal team where the assistants'role is genuinely valued
- permanent and full-time contract, competitive salary package (max 2.400€ gross) with extra-legal package and home office possibility

The employer prides itself on acting for industry leaders across its sectors of focus while maintaining a unique culture which seeks to provide its employees with a truly enjoyable and rewarding working environment.