Purchasing Assistant

At Terumo, we enhance lifesaving medical technologies for the benefit of society. Are you eager to contribute to people's health and patients' wellbeing? We'll challenge you to become a master in your field of expertise. You can invest your talents in balance with your personal aspirations - live and work in harmony. Built on our Japanese origins; we are driven by respect, ownership and continuous improvement. It is at the heart of everything we do. This is how we make a difference in the lives of patients, customers and associates._

**Department Info**:
Terumo Global Business Services (GBS) aims to serve as a platform for future business growth and a model for continuous improvement and innovation that unlocks value potential. The team being assembled will be key in driving process standardization and optimization by centrally managing end-to-end processes, while meeting service delivery expectations.

**Job Summary**:
This is a temporary position of 1 year. The Purchasing Assistant will assist the GBS Procurement EMEA team in sourcing and procuring goods and services required for company operations.

**Responsibilities**:
1. Process purchase requests from internal customers:

- Process ordering requests from internal customers and maintain accurate records of all transactions
- Set up new vendors in the ERP system following procedures
- Coordinate with vendors and suppliers to ensure timely delivery of goods and resolve any issues
- Assist in negotiating contracts and terms with vendors
- Monitor inventory levels and communicate with relevant teams to ensure availability of necessary items
- Follow up on goods receipt (GR)
- Ensure timely payments to suppliers together with Account Payable (Vendor Invoice Management)

2. Support reporting & spend analysis:

- Support the procurement team in data analysis and KPI reporting
- Maintain accurate and up-to-date files and documentation related to purchasing activities
- Run ERP reports and share results with procurement team

3. Maintain data in various systems
- Help buyers maintaining price info in system
- Help buyers maintaining a Contract Management System (CMS)
- Maintain year-orders in system

4. Arranging meetings with stakeholders:

- Do follow up meetings with main internal customers
- Ensuring good understanding of priorities of main stakeholders
- Help preparing supplier meetings

5. Miscellaneous
- Support team with practical arrangements, e.g. travel, end user statement etc
- Support resolution of escalated issues and seek advice when faced with complex issues / problems

**Profile Description**:

- Professional Bachelor
- Strong attention to detail and organizational skills
- Ability to perform in fast-paced environments
- Excellent written, verbal, and telephone communication skills
- Proficiency in MS Office
- SAP Knowledge is a plus
- _A good knowledge of English and Dutch is essential._

**Offer**:
Working for Terumo means contributing to society through healthcare.

This is a temporary position of 1 year and we offer an opportunity to work in a top performing team. An organization where everyone is treated with respect. We strive to create a diverse, equal and inclusive work environment. We invest in our associates by offering a broad array of development opportunities.

Linked with our core value Care, Terumo allows a hybrid way of working, combining office with home-based work. For the Purchasing team a regular presence in the office, combined with work at home is the guideline.

**Contact Person**:
Peter Coolen

Talent Acquisition Partner
- Terumo Europe is a core player in the EMEA healthcare market. We are a strong actor of the Terumo Corporation (Japan), producing, distributing, marketing and selling a vast range of medical devices. Terumo Europe EMEA headquarters and production facilities are located in Leuven (Belgium) with sales and marketing offices across the EMEA region._