Junior Project Manager Congress
il y a 4 semaines
The European Psychiatric Association is the largest international association of psychiatrists in Europe, with active members in 88 countries. It includes leading experts covering the interests of psychiatrists in academia and in practice. The EPA deals with psychiatry and its specialised disciplines, focuses on the improvement of care for the mentally ill and on the development of professional excellence. The EPA represents individual members, as well as 44 National Psychiatric Associations across Europe. Its main activity is the organisation of scientific events, in particular the European Congress of Psychiatry once a year in a European city.
We have a temporary vacancy for a meticulous and well-organised Junior Project Manager, who supports the EPA Director of Governance and Administration with coordinating and implementing the organisation of the annual European Congress of Psychiatry, which is the main activity of the EPA. He/she may be assigned additional administrative and office tasks related to other virtual or online events depending on the Association’s activities and priorities.
Tasks
**Main duties and responsibilities include**:
**1\. Project Management**:
Support the successful delivery of in-person, hybrid or virtual formats of the EPA’s annual Congress, as well as EPA’s 40th anniversary event in 2023:
- Day-to-day contact with our Professional Congress Organiser (PCO) to ensure implementation of all tasks related to Congress preparation and delivery, in accordance with signed contracts, agreed timelines and quality expectations.
- Establishing and maintaining relationships with relevant Congress committees
- Working with our PCO to develop our Congress branding and messaging
- Review of marketing and communication materials related to the Congress
- Regular evaluation of insourced and outsourced services
- PCO, agency, suppliers and in-house team facilitation and coordination
- Sourcing, screening and negotiation of third-party suppliers if/as needed
- Track and regularly update records relating to decision-making, guidelines, and procedures
- Logistical and administrative support
**2\. Collaboration and teamwork**:
- Contribute to a number of ongoing, cross-cutting, EPA projects
- Day-to-day interactions with the Executive Director and other team members for the purposes of smooth internal communications and work planning at all levels
**Requirements**:
**Profile**:
- University degree in project or event management, business administration or related disciplines
- At least 2 years of experience in project or event management in a similar post
- Excellent communication skills in English (fluent oral and written)
- Working knowledge of French required, other languages a plus
- Project management mindset and excellent organisational skills: ability to take initiative, multi-task, prioritise and work under set deadlines or under pressure, flexible
- Utmost attention to detail
- Strong collaborative skills: team-oriented, able to work with diverse and demanding groups of people
- Full command of Microsoft Office software (Word, PowerPoint, Excel, Outlook)
- At ease in multicultural and remote environments
- Additional assets: (project management certification; knowledge of and experience with associations and international environments; experience with web content management tools (i.e. Word Press, etc).)
**Benefits**:
**Working conditions**:
- Start early July 2023 at the latest
- Full time - 12 month temporary contract
- Based at the EPA Office in Brussels, Belgium (partial teleworking possible under set conditions)
- Some travel in Europe, sometimes during weekends
- Small and dynamic multi-cultural team
- Remuneration and benefits to be discussed during interview, depending on experience
Interviews will take place in person in Strasbourg or virtually in the 1st and 2nd full weeks of June.
Please send your CV and motivation letter in English and French, as well as your salary expectations and earliest possible start date under the reference \[REF: EPA - JPM Congress and Events] by 14 May 2023.
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