Human Resources and Administrative Assistant

il y a 2 semaines

Brussels, Belgique CARE International Temps plein

**JOB DESCRIPTION**

**Position Title**:Human Resources & Administration Assistant (60%)

**Location**:CI Secretariat (Brussels)

**Supervisor**:Head of HR & Administration

**BACKGROUND**

CARE’s vision is to seek a world of hope, inclusion, and social justice; where poverty has been overcome, and people live in dignity and security. CARE1 puts gender equality, diversity, and inclusion at the center of all we do because we know that we cannot overcome poverty and social injustice until all people have equal rights and opportunities _._ CARE’s Vision2030 places gender equality at the heart of our ambitions, and it radiates through all our work at the level of individuals, teams, the organisation, our programs, and our partnerships.

Affiliate, as both a practitioner and thought leader, CI’s work reaches over 100 countries worldwide to save lives, defeat poverty and achieve social justice.

At the core of the Confederation is a small, globally distributed Secretariat, which provides coordination and support to its members in many areas as governance, strategic planning, communications, membership development and accountability, advocacy, humanitarian response, and program development. CARE
International is committed to gender equality and inclusion, gender justice, human rights and women’s and girls’ empowerment. This commitment is manifested at the individual and team level as well as in our programming, communications, fundraising and advocacy.

**MAIN AREAS OF RESPONSIBILITY - but not limited to**:
1. **Support the Human Resources Administration at the Cl Secretariat - approximately 10%**
- **Lifecycle support - **support employees’ administrative related tasks as contract preparation, contract amendment, work permit request, work certificates throughout the employee’s lifecycle, from on
- boarding to exit. This includes support in preparing employee/internship contracts and get the required documentation on file, liaising with Finance team, etc.
- Respond to employee’s questions on HR related matters
- Filing and archiving of employees’ documents (electronic filing for all and physical filing in Brussels).

1 Throughout the guidance, the term organisation is used to represent the combined total of the confederation, CARE is a confederation of independent globally connected organisation. CARE is not one single organisation; membership is diverse and we are seeking to further diversify it.

2. **HR & Administration processes and policies support** - **approximately 35%**
- **HR Processes and Policies -** support in strengthening the effectiveness of current HR processes and procedures such as Recruitment, Performance and Induction and support the Head of HR &
Administration with policies review and related HR internal communications.
- **HR Accountability & Reporting -** HR reporting monitoring, build and update specific HR data sets, reports and checklists. This includes support in accountability mechanisms such as support to Finance,

PIIRS, PSHEA/CP and overall Safeguarding among others.
- **HR Administration support - **liaison with external suppliers as our insurance brokers, ensuring staff insurance coverages, etc.
- **Consultant agreements -** manage the hiring of individual consultant: checking references, ensuring all appropriate paperwork is completed by hiring manager, ensure appropriate signatures on all documents.
- **Safeguarding** - key account person for Reference Check process to ensure alignment with CI Secretariat commitments towards the Misconduct Disclosure Scheme framework. Work closely with the

Safeguarding Coordinator to ensure that staff all sign the appropriate policies and take the necessary trainings in safeguarding.

3. **Administration and HR support to the Brussels office - approximately 10%**
- **Offices management support (Brussels office) - **overall administration related to Brussels office management support. This includes key processes as (i) directly supporting the Brussels office on set-up and upcoming changes, lease management and other HR matters
- Any other tasks assigned by the Director & EU Representative

4. **Any other tasks** assigned by the Head of HR & Administration - **approximately 5%**

**KEY CONTACTS**

**Internal**: Head of HR & Administration, All staff

**External**: Swiss, UK local administrations as Pension funds, Social Security bodies, Belgian administrations,
Fiscal Administrations, Payroll and Insurance providers, Schools and Universities.

**WORKING CONDITIONS**

The position is based in Brussels and is at 60% activity rate. Small amount of travel may be required. The small size of the Secretariat team requires an amount of flexibility.

**QUALIFICATIONS (Key Selection criteria)**

**Education and Work Experience**

The post holder will have a Swiss or Belgian HR certificate or equivalent and/or 3-5 years relevant experience working in an established international HR environment.

**SKILLS & COMPETENCIES**
- Fluent in Englis

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