Emea Medical Operations Specialist

il y a 4 semaines

Beerse, Belgique Fern Valley NV Temps plein

1. Budget management tasks
- Responsible for overall budget tracking by consolidating information acquired from agencies, internal stakeholders and Janssen finance
- Support consolidation of budget in accordance with finance update cycles, escalating budget discrepancies as appropriate
- Follow-up with involved agencies on budget estimates and work orders/contract
- Request PO numbers and work closely with the EMEA Event Support Team
- Follow up on invoices and reconciliations
- Responsible for budget planning, tracking and reporting of events, sponsorships, grants and consultancy agreements
2. Medical Event Planning
- Coordinate the planning of Medical HCC sensitive meetings with less than 30 external participants working closely with the EMEA MAF and MedEd team(s)
- Organize and attend planning meeting(s) with the respective EMEA team(s) and stakeholders and contribute to review of annual plans for Medical activities, Educational Grants and Consultancy agreements
- Proactively reach out to Event/Grant/Consultancy agreement owner (or escalate) in case of discrepancy between Annual planning and currently requested activities
3. Event Project Management
- Responsible for preparation, set up, conduct and closure of Medical meetings with less than 30 external participants
- Together with internal event owner, select & contract medical communication and logistics agency for each meeting, ensure compliance with established rate card as determined by procurement
- Act as primary contact point for external participants and medical communication agencies
- Arrange all the logistic for the meeting and the external participants
- Closely work with the EMEA Event Support team to follow contract and payment processes.
- Close and reconcile events against agreed budgets
4. Educational Grant/Consultancy or speaker agreements management
- Together with the team, obtain the required documentation for submission
- Advise the requester on local HCC requirements or specificities
- Closely work with the EMEA Event Support team to follow contract and payment processes
5. Healthcare Compliance tasks
- Management all healthcare compliance aspects related to meeting project management (30 HCPs) and Educational Grant/Consultancy or speaker agreements management:

- Post meeting reconciliation, filing and archiving,
- Coordinate transfer of value (ToV) and disclosure
**Requirements**:

- Must have budget/finance experience
- Must have a medical/healthcare/pharmaceutical meeting background
- Project management skills
- Experienced in working in a complex matrix / virtual environment
- Excellent interpersonal, organizational skills, time-management skills and communications skills, both written and verbal.
- Proven skills at developing and managing varied relationships within and outside the company.
- Awareness of, and advanced training in, Healthcare Compliance
- Ability to identify and resolve issues that arise during execution of task.
- Fluency in English language required.
- Fluency in additional EMEA languages is an advantage
- Flexibility to travel occasionally within Europe
**Offer**
- An attractive salary in line with your experience and skills.
- Fringe benefits including a company car, medical insurance, pension plan and a care plan.
- A supporting environment.
- Respect for the life-work balance.
- Career planning.
- A focus on professional and personal growth through training and coaching.
- Room for personal engagement to help shape our company's future.

**Job Types**: Full-time, Permanent contract

**Benefits**:

- Cell phone reimbursement
- Company car
- Company computer
- Company phone
- Eco vouchers
- Flexible schedule
- Food allowance
- Fuel card
- Hospitalization insurance
- Internet reimbursement
- Retirement plan
- Work from home
Schedule:

- Day shift
- Flexible hours
- Monday to Friday
Supplemental Pay:

- 13th month salary
- Bonus pay
- Vacation money

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