Office Assistant
Il y a 5 mois
**Je functie**:
As an Office Assistant, your **main responsibilities** will consist of:
**Reception**:
- Welcoming visitors and preparing meeting rooms
- Handling Belgian and Luxembourgish mail
**Office Management**:
- Managing office supplies and invoices
- Controlling supplier contracts
- Managing pantry, IT supplies, and orders
**Secretarial Duties**:
- Copying, scanning, and filing documents
- Organizing meetings and updating databases
- Archiving and preparing annual binders
**CEO Assistance**:
- Handling correspondence and preparing presentations
- Managing business trips and personal invitations
- Organizing events such as MIPIM and team buildings
**Accounting assistance**:
- Entering payments and reconciling visas
- Invoicing for rentals and parking
- Assisting with annual audits and VAT recovery
**Legal assistance**:
- Preparing meeting minutes and documents
- Assisting with capital increases and contracts
- Updating company and shareholder lists
**Asset Management Assistance**:
- Verifying rents and assisting with reports
- Managing green certificates and property taxes
- Supporting marketing efforts and lease management
**Je profiel**:
The ideal Office Assistant:
- is proficient in **Dutch**, **English **and **French**.
- has a **Bachelor's degree **or equivalent qualification.
- is proficient in **MS Office** suite (Word, Excel, PowerPoint, Outlook).
- has excellent **organizational and communication skills**.
- is a good **multitasker** and is **stress-resistant**.
- can **meticulously handle data**.
- is **eager to learn**.
- will be able to **handle confidential information** with **discretion **and confidentiality
**Onze opdrachtgever**: Our client is a Brussels-based sustainable real estate investment fund manager, driven by responsible investment principles, who aim to create lasting economic value and community growth. With a focus on sustainable development goals, our client aligns its investments with UN targets, including infrastructure, cities, and energy consumption. With over a decade of experience, it offers end-to-end property investment solutions to institutional investors, earning a reputation for reliability and trustworthiness.
**Onze opdrachtgever biedt**:
- A very **varied job**.
- Regular working hours: Monday to Friday from **9:00 to 17:00** (38 hours per week).
- ** No overtime** required.
- ** 24 days of annual leave**.
- Competitive salary.
- Additional **benefits**, including meal vouchers, health insurance (for employee and children), group insurance, transportation allowance and significant bonus.
- Opportunity to work in a **prestigious sector**.
- Working in a **small team** with open communication.
- Very **good atmosphere**.
- Given the nature of the job, homeworking is not permitted.
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