Operations Coordinator

**Company**:
**Join Our Team and Make a Difference**

Work in a** dynamic **environment where** learning and challenges **are part of every day. **Joining EMSP **offers a unique opportunity to** enhance the quality of life** for people with Multiple Sclerosis (MS) and similar conditions.

Are you ready to make a** positive impact **and experience true** job satisfaction?**

If so we can't wait to** welcome you on board**

**About Us**

Founded in **1989**

EMSP is the voice of **1,000,000 + people with MS**

EMSP represents **39 national** MS societies across **36 European** countries.

EMSP advocates for **high-quality, equitable treatment and support**

**Function**:
**The Operations Coordinator **plays a** key role **in ensuring the **smooth and effective operations** of EMSP. Your responsibilities range from **team support to** **facility management, governance, project/event coordination and HR**

**Team Support**:

- Provide** seamless support **to the** CEO and the team**:

- You are the **point of contact for all internal and external stakeholders.**
- You organise team agendas including **meetings and business lunches as well as meticulously handling European travel arrangements**:

- **You take ownership** for all meeting coordination and minutes
- You **manage the EMSP’s correspondence** and you assist with report preparation
- **You are in charge** of the filing and CRM maintenance.

**Projects/Event Coordination**:

- Your **voice counts** for all project activities and hence gives you the **opportunity to travel**:

- You are the **primary contact **for the **EMSP Annual Conference **and assist with the logistics of all **EMSP meetings and events.**

**Human Resources**:

- You **assure the Payroll Office** receives all salary data on time
- A **welcoming onboarding **for all new employees is your responsibility
- You are the **go-to-person **for all HR queries.
- You ensure a constant **best practice and update office policies** as necessary

**Facility Management**:

- **You are the SPOC **for Facility Management and Office Supplies including **stock controlling, supplier research, negotiation and ordering**:

- **You reconcile **all incoming expenses and invoices and** process payments**

**Governance**:

- You assist the CEO with **Executive Committee and Council meetings.**:

- You **coordinate and submit **the annual updates to the Moniteur Belge.
- You **ensure all governance documents are managed** properly.
- You **make sure** with the CEO that the **organizational compliance **is regularly reviewed.

**Profile**:

- Minimum **2 years’ of experience **in Office Administration.
- Excellent written and spoken **English and French.**:

- Proficiency in **Excel and PowerPoint **with a keen eye for detail.
- **Effective prioritisation **skills for this very **varied role **are vital.
- **Solution-oriented mindset, **proactive and self-driven.
- **Diplomatic and empathetic**

**Offer**:

- **Competitive Salary up to **3,100 € x 13.92 + Teleworking Allowance, Lunch Vouchers, **8€,** Private Pension, **4% of the gross monthly salary paid by EMSP and 2,5% by you, **DKV Insurance (Employee + Family optional),** (Outpatient, Dental, Hospitalisation) and **Transport **Reimbursement,**:

- **Permanent **Contract
- 38-hour week with **2 days **optional teleworking
- **20 days** of annual leave + up to **6 extra days** annual leave between **25**th **December and 1**st** January**

**Hiring Process**

**Ist **interview with the CEO, **Elisabeth Kasilingam and 1 Senior Team Member**

**2**nd** interview with the CEO, **Elisabeth Kasilingam and 1 Project Team Member**

**Decision **communicated within **2 weeks**

**Are you ready to contribute to EMSP’S challenge and make a difference?**

**Call to Action**

If you have** questions, **please call the CEO,** Elisabeth Kasilingam on 0485/296 916**

**Looking forward to receiving YOUR CV