Portfolio Management Assistant

il y a 3 jours

Mons, Belgique Enterpryze Consulting Ltd. Temps plein

**Portfolio Management Assistant
- **Working Location**:Mons, Belgium
- **Security Clearance**:NATO Secret / SC
- **Language**:High proficiency level in English language

**EXPERIENCE AND EDUCATION:
**Essential Qualifications/Experience:
- Higher vocational training in a relevant discipline with 3 years post-related experience Or a secondary educational qualification with 5 years post-related experience

- Expert knowledge in MS Excel and MS Power Pivot

- Advanced knowledge in MS Access database programming

- Sound knowledge of SharePoint

**Desirable Qualifications/Experience:
- Recognised formal Project Management qualification, such as PRINCE2 or PMP and / or ITIL Intermediate Level Certification
- Prior experience of working in an international environment comprising both military and civilian elements
- Knowledge of NATO responsibilities and organization, including ACO and ACT

**DUTIES/ROLE
- Provide direct first level support to Project Manager (PM) and Service Delivery Manager (SDM) in the use of project management methods, toolset, processes and procedures in accordance with NATO and Agency guidelines / directives
- Provide MS Project and Enterprise Project Management (EPM) support to PMs / SDMs and assist with project planning, resource allocation and project maintenance to ensure PMs / SDMs meet their commitments and projects and services stay within agreed tolerances
- Provide guidance and mentoring to PMs / SDMs on project management processes
- Assist in managing and provide monitoring, reporting and maintenance on agreed project and service KPIs and inform PMs / SDMs on any recognized anomalies and assist in taking corrective actions
- Prepare and participate in Project Boards and other project management related activities
- Assist PMs / SDMs with project and service reporting and documentation through quality review of Project Management Deliverables (PMD)
- Act as focal point for MS Project, EPM and Time Accounting System (TAS) issues
- Assist in timely completion of TAS within service line; collate and analyse data; follow-up any recognized anomalies
- Assist with project financial issues and queries
- Assist in monitoring resource allocation to projects and services and support Resource Managers in resolving identified issues
- Provide support in management and maintenance of Service Line's project and service portfolio
- Assist in managing financial forecast preparation and reporting, i.e. preparation of the Quarterly Financial Report of the service line
- Liaise with service lines PMs / SDMs and other functional roles in the Agency to ensure correct execution of Agency's exception, closure and other project / service processes
- Deputize for higher grades staff, if required
- Perform other duties as may be required

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