Roving Secretary

Hiring Path:

- Open to the public

Who May Apply/Clarification From the Agency:
For USEFM - FP is 08. Actual FP salary determined by Washington D.C.
USEFMs
Post policy update: Inbound USEFM applicants DO NOT have to wait until they are within 90 days of arriving at post to apply.

Security Clearance Required:
Secret/Confidential Clearance

Appointment Type

Temporary

Appointment Type Details:
Definite Not to Exceed 5 years. (FMA) Definite Not to Exceed 1 year. (PSA)

Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:
The work schedule for this position is Full Time (40 hours per week).

Supervisory Position:
No

Relocation Expenses Reimbursed:
No

**Duties**:
This position is a rover assistant. The incumbent provides office management assistance to various sections when there is a staffing need. Duties vary based on location and nature of assignment. Duties include, but are not limited to:

- Provides clerical and administrative support to the Bilat and USEU missions, in offices within and outside of controlled access areas (CAA).
- Composes, types, or edits a variety of correspondence, such as letters, office policies, acceptance of invitations, memoranda, reports, forms, cables, etc. from handwritten drafts, oral instructions, or previous examples. Proofreads for typographical errors, grammar, punctuation, capitalization and spelling.
- Follows proper agency format requirements and ensures correct transmission procedures. For Department of State work, applies TAGS and terms, and maintains archives (paper and electronic) in accordance with department policy, and purges files on an on-going basis. Manages classified and unclassified publications and other material in a manner for easy retrieval.
Attends meetings as required.
- Assists with VIP visits as needed.
- Receives and handles mail, routing items to appropriate personnel for action and notifying supervisor of impending deadlines.
- Prepares supply and procurement requests.
- Receives visitors or telephone calls, responds to routine inquiries or refers them to appropriate officer.
- Arranges meetings and conferences, including room reservations for officers and for visitors.
- Makes travel arrangements for officers; including hotel reservations and transportation arrangements.
- Prepares travel and representational vouchers for processing.
- Drafts cables/pulls daily cable traffic if appropriate.
- Escorts visitors around the compound, and escorts cleaners, repair teams, gardeners, etc., as needed within the CAA space.

**Qualifications and Evaluations**:

- Requirements:
EXPERIENCE: One year of clerical/secretarial experience.

JOB KNOWLEDGE: Critical thinking, organization are a must. Knowledge of Microsoft Word and Excel (ideally also Powerpoint, Publisher, and OneNote), Adobe PDF, typing, general office equipment.
- Education Requirements:
Completion of secondary school.
- Evaluations:
LANGUAGE: Fluency in English. This may be tested.

SKILLS AND ABILITIES:

- Business communications skills including drafting routine correspondence;
- Knowledge of Microsoft Office;
- Flexibility in adapting to a non-routine workday with numerous interruptions;
- General office and administrative skills.

**EQUAL EMPLOYMENT OPPORTUNITY (EEO)**: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
- Qualifications:
All applicants under consideration will be required to pass medical and security certifications.

**Benefits and Other Info**:

- Benefits:

- Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Brussels may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.
- Other Information:
For the current COVID-19 Requirements please visit the following link.

HIRING PREFERENCE ORDER:

- AEFM / USEFM who is a preference-eligible U.S. Veteran*
- AEFM / USEFM
- FS on LWOP and CS with reemployment rights**
- IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of